Accounting Manager - AP

About the role

You will lead and oversee the organization's accounts payable function with a focus on vendor payments, landlord and lease-related payment administration, and annual 1099 compliance reporting. This role ensures timely and accurate processing of financial transactions while supporting month-end close and financial reporting processes. You will maintain strong internal controls, manage vendor and landlord relationships, and drive continuous process improvements to enhance operational efficiency, compliance, and financial accuracy. You will work alongside a dedicated team of board-certified subspecialty radiologists within a fast-growing outpatient radiology practice that leverages best-in-class technology.

Key facts

What you'll do

Lead the daily operations of the Accounts Payable department and ensure timely, accurate, and compliant processing of financial transactions.

Maintain strong internal controls over AP processes, vendor master data, payment activities, and lease payment administration.

Ensure timely and accurate processing of vendor invoices, employee expense reimbursements, and recurring contractual obligations, as well as payment of rent, common area maintenance, property tax, insurance, and other lease-related obligations for all company locations.

Monitor AP aging and work with Accounting Leadership on payment timing to optimize cash flow and maintain strong vendor relationships.

Review payment runs, wire transfers, ACH transactions, check disbursements, and other payment activities prior to sending to Accounting Leadership for final approval.

Partner with the other Accounting team members on administering the corporate credit card program.

Oversee annual 1099 processing which includes reviewing vendor setup, tax classification, payment tracking, and timely filing with applicable regulatory agencies.

Ensure processes are developed and maintained to ensure compliance with IRS reporting requirements, including collection and validation of Forms W-9 and vendor tax identification information.

Ensure all landlord payments are processed accurately and in accordance with lease agreements.

Partner with the applicable departments to resolve lease-related billing discrepancies and landlord inquiries.

Monitor critical lease dates, payment escalations, and contractual obligations to support compliance and avoid penalties.

Support the Accounting team by providing accurate payment data and documentation for financial reporting and audits.

Support month-end, quarter-end, and year-end close activities, including preparation and review of journal entries, account reconciliations, and supporting schedules.

Review and reconcile assigned balance sheet accounts to ensure accuracy and compliance with accounting policies.

Assist the Accounting team as needed with accrual calculations and prepaid expense schedules.

Partner with the Accounting and FP&A teams to ensure proper coding and accounting treatment of expenses.

Assist in the preparation of audit schedules.

Monitor and mitigate fraud risks associated with vendor payments, landlord remittances, and supplier onboarding.

Identify opportunities to streamline AP and accounting processes through automation, standardization, and technology solutions.

Lead or support AP system implementations, upgrades, invoice workflow enhancements, and process improvement initiatives.

Develop and maintain AP procedures, SOPs, and documentation.

Monitor key performance indicators and implement improvements to increase efficiency, accuracy, and service quality.

Supervise, mentor, and develop AP staff, including establishing performance expectations and providing regular coaching and feedback.

Strong verbal, written, and listening communication skills to include communicating clearly, effectively, tactfully, and patiently with internal and external customers.

Meticulous attention to details with minimal errors while adhering to pre-established quality standards.

Effective interpersonal skills and demeanor with the ability to build rapport and garner trust with others.

Effective organization and time management skills with the ability to manage multiple projects simultaneously and work in high-pressure situations.

Proficient in MS Office Applications such as Outlook, Word and Excel, as well as various accounting software programs.

Requirements

You must possess and demonstrate the following requirements, knowledge, skills, and abilities.

You must have a Bachelor's degree in Accounting, Finance, or a related field.

You must have a minimum of five years of progressive accounting experience, with at least two years of experience in accounts payable.

You must have prior experience managing a team or supervising staff in an accounting environment.

You must have demonstrated experience with lease payment administration and compliance in a multi-location environment.

You must have experience with 1099 processing and IRS reporting requirements.

You must have strong knowledge of AP functions, including invoice processing, vendor management, and payment controls.

You must have advanced proficiency in Microsoft Excel and accounting software.

You must have excellent written and verbal communication skills.

You must be highly organized with the ability to manage multiple priorities in a fast-paced environment.

You must be able to demonstrate meticulous attention to detail and accuracy in all financial processing.

Practical notes

The role operates during standard business hours with no specified travel requirements or visa sponsorship information provided.