Executive Support to the CEO

About the role

In this pivotal position at Bamboohr, you will provide comprehensive support to the Chief Executive Officer, ensuring that the executive's time is optimized and that strategic initiatives are effectively managed. This role demands a proactive and organized individual who can handle a variety of tasks, from administrative duties to project management, all while maintaining a high level of professionalism and confidentiality. You will be instrumental in facilitating communication within the organization and with external stakeholders, helping to drive the company's vision forward.

Key facts

What you'll do

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements, ensuring efficient time management.
• Prepare and organize materials for meetings, including agendas, presentations, and reports, to facilitate informed discussions.
• Serve as a liaison between the CEO and internal teams, as well as external partners, ensuring clear and effective communication.
• Conduct research and compile data to support decision-making processes, providing the CEO with relevant insights and information.
• Assist in the preparation of executive-level correspondence, including emails, memos, and other communications, maintaining a professional tone.
• Monitor and track the progress of key projects and initiatives, providing updates and reminders to ensure deadlines are met.
• Organize and coordinate company events, board meetings, and other executive functions, ensuring all logistical details are handled smoothly.
• Maintain a high level of confidentiality regarding sensitive company information and executive communications.
• Develop and implement office procedures to improve efficiency and productivity within the executive office.
• Collaborate with other departments to gather information and support cross-functional initiatives that align with the CEO's objectives.
• Assist in financial tracking and budget management for the executive office, ensuring expenditures align with company policies.
• Provide general administrative support as needed, including filing, data entry, and office management tasks.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• A minimum of 3 years of experience in an executive support role or similar position, preferably within a corporate environment.
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Strong verbal and written communication abilities, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• A proactive mindset with a willingness to take initiative and anticipate the needs of the CEO.
• Excellent interpersonal skills, with the ability to build relationships across all levels of the organization.

Nice to have

• Experience in the technology or startup sector is a plus.
• Familiarity with CRM software and other business management tools.
• Previous experience in project management or event planning.
• Knowledge of financial tracking and budgeting processes.
• Ability to speak multiple languages is an advantage.

Skills & tools

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management software (e.g., Asana, Trello)
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Ability to work collaboratively in a fast-paced environment

Practical notes

• This position is based in Pasig City, NCR, and requires a full-time commitment.
• The role may involve occasional overtime or after-hours work to accommodate the CEO's schedule.
• Candidates must have the legal right to work in the Philippines and be available for an immediate start.
• Interested applicants can apply through the provided URL: https://psbhq.bamboohr.com/careers/161.

Join Bamboohr and be part of a dynamic team where your contributions will directly impact the success of the organization. If you thrive in a fast-paced environment and are eager to support executive leadership, we encourage you to apply for the Executive Support to the CEO position today.