Talent Acquisition Coordinator

About the role

Proto Labs is seeking a dedicated Talent Acquisition Coordinator to enhance our Global Talent Acquisition Center of Excellence. This role involves managing various administrative responsibilities, coordinating interview logistics, and facilitating candidate communications to streamline the hiring process. As a contractor, you will play a crucial role in helping our organization attract and secure top talent across various departments.

Key facts

What you'll do

• Collaborate with the global recruiting team, HR partners, and hiring managers to assist with administrative tasks throughout the recruitment lifecycle.
• Publish job vacancies on our career site as well as on external job boards to attract a diverse pool of candidates.
• Coordinate interview schedules across various time zones, facilitating phone, Microsoft Teams, and in-person meetings.
• Support the complete recruitment process for interns, temporary positions, and entry-level roles, ensuring a smooth experience for candidates.
• Serve as the primary point of contact for candidates, providing updates on application statuses and interview arrangements.
• Manage pre-employment processes, including conducting background checks, drug screenings, and reference verifications.
• Organize and facilitate campus recruiting events and career fairs to engage potential candidates.
• Oversee the administration of internship and contingent worker programs, ensuring compliance and effective management.
• Arrange travel logistics for candidates as needed, ensuring a seamless experience.
• Maintain precise recruitment records and proactively suggest enhancements to existing processes for greater efficiency.

Requirements

• 1-3 years of experience in recruitment operations, talent acquisition coordination, or HR administration is essential.
• Proven ability to juggle multiple tasks and meet deadlines in a dynamic work environment.
• Experience in supporting stakeholders across various locations and time zones is highly valued.
• Excellent written and verbal communication skills are a must for effective interaction with candidates and team members.
• Strong attention to detail and organizational skills are crucial for managing recruitment processes.
• Ability to handle sensitive information with the utmost confidentiality and discretion.
• Candidates must be U.S. Citizens, lawful permanent residents (green card holders), or possess refugee or asylee status in compliance with ITAR regulations. Temporary visa holders (E, F-1, H-1, H-2, L, B, J, TN, or OPT) are not eligible for this position.
• A Bachelor's degree in HR, Business Administration, or a related field is preferred, although relevant experience may be considered in lieu of formal education.

Nice to have

• Previous experience in corporate recruitment or HR administration would be beneficial.
• Familiarity with coordinating efforts among global stakeholders is a plus.
• Experience with applicant tracking systems (ATS) or HR software can enhance your candidacy.

Skills & tools

• Proficiency in the Microsoft Office suite is required for daily tasks and communication.
• Familiarity with Applicant Tracking Systems (ATS) or other HR software will be advantageous.

Practical notes

• The role involves physical requirements such as sitting for extended periods, utilizing a computer, and occasionally lifting items up to 25 pounds.
• The work environment is primarily office-based, although some responsibilities may require access to manufacturing areas, which may include exposure to noise and machinery.
• Proto Labs is committed to being an equal opportunity employer and encourages individuals who may not fulfill every listed qualification to apply. We value diverse perspectives and experiences that contribute to our innovative team.

Join Proto Labs as a Talent Acquisition Coordinator and be part of a dynamic team that is dedicated to attracting the best talent in the industry. Your contributions will play a vital role in shaping our workforce and driving the success of our organization. If you are passionate about recruitment and eager to make a difference, we would love to hear from you!