Talent Acquisition Executive

About the role

Ninjavan is seeking a dedicated Talent Acquisition Executive to join their growing team in Ho Chi Minh City. This role focuses on identifying and attracting top-tier professionals to support the company's mission of providing hassle-free delivery services for businesses of all sizes across Southeast Asia. The executive will work within a fast-paced technology environment that prioritizes a data-driven approach and operational excellence. The company was launched in 2014, started operations in Singapore, and has become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries. They are a technology company disrupting a massive industry with best-of-class delivery services that delight both the shippers and end customers, and they have much room for improvement and many ideas that will further shape the future.

Key facts

What you'll do

Partner with hiring managers to understand current and future staffing needs across the entire organization.

Develop and implement strategic sourcing plans to attract highly qualified candidates for all open positions.

Manage the full recruitment lifecycle from initial job posting through interview coordination and final offer negotiation.

Use various job boards and professional networks to identify high potential talent for the growing company.

Screen resumes and conduct initial phone interviews to assess candidate qualifications and overall cultural fit.

Maintain an organized applicant tracking system to ensure a smooth, efficient, and transparent hiring process.

Collaborate with team members to build strong relationships with both internal stakeholders and external candidates.

Analyze recruitment metrics and provide regular reports on hiring funnel performance, timelines, and conversion rates.

Support employer branding efforts by promoting the company culture and core mission to prospective hires.

Coordinate onboarding activities to ensure new employees have a positive and productive first experience.

Facilitate campus recruitment events and information sessions to connect with emerging graduates in the region.

Requirements

Bachelor degree in Human Resources, Business Administration, or a related field is strictly required for this position.

Minimum of two years of hands on experience in talent acquisition or recruitment operations within a corporate setting.

Proven track record of successfully managing full cycle recruitment for multiple roles simultaneously without compromising quality.

Excellent verbal and written communication skills to engage diverse candidate pools and internal hiring teams effectively.

Strong understanding of modern recruitment tools and applicant tracking systems is absolutely necessary for daily operations.

Ability to thrive in a fast paced environment while consistently maintaining attention to detail and accuracy.

Demonstrated proficiency in using workforce data to drive hiring decisions and continuously improve overall processes.

High level of discretion and professional integrity when handling sensitive employee information and confidential communications.

Exceptional organizational skills with the capacity to prioritize tasks and meet strict deadlines consistently.

Nice to have

Prior experience working within the logistics or technology sector is highly valued by the hiring team.

Familiarity with algorithm-based optimisation concepts used in modern supply chain operations is considered a strong benefit.

Bilingual capabilities in English and Vietnamese would be a significant advantage for communicating with local partners.

Experience implementing employer branding campaigns that successfully increased applicant volume over a sustained period of time.

Knowledge of dynamic routing and end-to-end tracking systems provides a helpful context for understanding the business.

Skills & tools

Proficiency in using applicant tracking systems to manage candidate pipelines efficiently throughout the entire hiring workflow.

Strong knowledge of job board platforms and social media recruitment strategies for reaching passive candidates.

Ability to utilize data-driven approaches for sourcing, evaluating, and selecting the most suitable potential hires.

Excellent interpersonal skills for building rapport with candidates and maintaining positive relationships with internal partners.

Competence in Microsoft Office Suite for reporting, documentation, and presenting recruitment metrics to leadership.

Understanding of dynamic routing and end-to-end tracking within logistics operations provides valuable context for this role.

Practical notes

This position is based in the Ho Chi Minh City office and requires regular on site presence during standard business hours.

The role reports directly to the human resources leadership team within the organization and collaborates cross functionally.

Applicants should expect a structured interview process involving multiple rounds with various stakeholders and hiring managers.

The company was launched in 2014 and started operations in Singapore before expanding to become a regional leader.

As a permanent full-time role, this position offers stability and the chance to grow alongside the business.

About the company

• We process 250 million API requests and 3TB of data every day.
• We deliver more than 1.5 million parcels every day.