Timekeeping Administrator

About the role

The is entrusted with the precise capture and processing of employee labor information to ensure operational accuracy and data integrity. Success in this role demands meticulous ownership of data workflows and the capability to clearly articulate and resolve inconsistencies in submitted hours. This position exists to verify that field activities translate into accurate records that robustly support scheduling and payroll functions. Loenbro relies on this role to maintain the integrity of labor data across diverse projects and locations. The administrator serves as a critical liaison between field crews and payroll processing teams, requiring a proactive approach to data management and problem-solving. Effective communication is essential to resolve discrepancies and uphold reporting standards, directly contributing to the company's ability to deliver reliable project execution and financial control.

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our vertical market focus spans all industries. Our expertise lies in simplifying the complex, so that our clients gain clarity and control in construction and maintenance. We do this by taking full ownership on every interaction, delivering multi-scope project excellence, and establishing long-standing relationships with our partners as we enhance and maintain your critical infrastructure. We have a national presence but a local approach - so that every customer benefits from our capabilities and our care. Through their relationship with us and the One Loenbro model, our customers are able to simplify, control, and succeed in the everyday.

What you'll do

You will guide daily entries from crews into the timekeeping system correctly. Each hour worked must be assigned to proper job codes and phases to ensure accurate reporting. You will chase supervisors to meet submission windows and prevent payroll delays. Before payroll runs are finalized, you will confirm records for completeness. When timing mismatches occur, you will trace these with teams to fix missing or duplicated entries. You will update rosters, shifts, and system permissions when crew assignments change. Daily summaries and weekly labor tables will be distributed to project stakeholders. You will audit datasets to spot patterns that risk compliance or payment issues. You will coach staff on tools, rules, and expectations for consistent time capture. You will improve workflows and forms so data moves smoothly from site to payroll.

Requirements

You hold a high school diploma or equivalent; an associate or bachelor's degree is preferred. You bring two years in timekeeping, payroll support, or administrative roles, with construction experience valued. You speak Spanish, which helps communication with diverse crews. You understand job costing, labor tracking, and basic payroll concepts. You handle Microsoft Excel and standard office tools with ease. You notice small details that others might miss. You are able to work within established policies and procedures without deviation. You maintain confidentiality regarding personnel and payroll information at all times. You demonstrate reliability and consistency in meeting daily and weekly reporting deadlines. You are authorized to work in the United States and do not require sponsorship for this position.

Nice to have

Experience in construction environments and familiarity with timekeeping platforms is preferred for this position. Candidates with prior exposure to similar systems or tools will adapt more quickly to the platform used.

Skills & Tools

Microsoft Excel

Practical Notes

This is a full-time, non-exempt position based in Afton, TX. The role requires adherence to established working hours as defined by the company schedule. No specific travel requirements are outlined in the source material. There are no visa sponsorship options available for this role. The compensation is listed at $19.00 per hour, and no additional pay details are provided in the source. Applicants must meet all listed requirements to be considered for the position. There is no specified deadline for submission of materials in the source content.