Accounts Payable Associate

About the role

Jellyfish is a global digital marketing agency that combines technology, creative, media, and data work for client growth. This Accounts Payable Associate role is embedded within the Business Partners department and reports directly to the Senior Accounts Payable Manager. The primary mission of this position is to safeguard the integrity of outgoing supplier payments while ensuring vendor relationships remain strong and transparent. You will take ownership of the end-to-end accounts payable cycle, from initial invoice and receipt matching through to final payment execution and record maintenance. This is a six-month fixed-term assignment covering maternity leave, designed to maintain continuity so that suppliers and employees continue to receive timely payments. The role offers a structured environment where process improvement is encouraged, allowing you to identify inefficiencies and propose practical enhancements. You will act as a key point of contact for employees and vendors, resolving payment-related inquiries with clarity and professionalism. The assignment provides an opportunity to deepen your knowledge of accounts payable procedures within a technology-forward, data-driven agency environment.

Key facts

What you'll do

• Monitor supplier, creditor, and employee expense documentation so items are processed and paid on time.
• Keep departmental data flowing efficiently from intake through payment.
• Reconcile supplier statements and other balance sheet data each month.
• Manage the Accounts Payable inbox and ServiceNow AP ticketing.
• Build working relationships with employees, vendors, and clients involved in payment cycles.
• Support weekly cash forecasting deliverables.
• Simplify and automate financial reporting processes where practical.
• Validate purchase order details against invoices to ensure accuracy before payment runs.
• Investigate and resolve payment discrepancies or irregularities promptly and thoroughly.
• Maintain organized payment records to support internal and external audit requirements.
• Coordinate approval workflows to ensure invoices move smoothly through the payment pipeline.
• Provide ad hoc analysis on payment trends to assist in budgeting and forecasting activities.
• Assist with processing client payment processing support where it intersects with AP operations.
• Contribute ideas that simplify and streamline AP activities without compromising internal controls.

Requirements

• Knowledge of accounting principles and accounts payable procedures.
• Proficiency with bookkeeping software, especially Sage, Cloud, Salesforce, and Excel.
• More than one year of experience with purchase order processes.
• Habit of collaborating with the right people to evaluate options and find practical solutions.
• Willingness to treat challenges as learning opportunities and to seek feedback.
• Ability to work in English (resume in English requested).
• Strong attention to detail to ensure payment accuracy and compliance.
• Basic understanding of finance controls and the importance of timely reconciliations.
• Professional written and verbal communication skills to interact with internal and external stakeholders.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Commitment to maintaining confidentiality of financial information at all times.
• Willingness to adhere to company policies and procedures during the assignment.
• Openness to receiving guidance and incorporating feedback into daily workflows.
• Reliability in meeting deadlines and managing time effectively within the hybrid schedule.

Skills & tools

Sage and related bookkeeping systems; Salesforce touchpoints as used by the team; Excel; ServiceNow AP ticketing; supplier statement reconciliation; cash forecasting support inputs.

Practical notes

Jellyfish lists family support benefits such as 14 weeks paid leave for primary caregivers, 4 weeks for secondary caregivers, and £1000 (or equivalent) toward courses for returning primary caregivers; confirm what applies to a fixed-term AP cover role. Fraud warning: fake recruiters have impersonated Jellyfish; report suspicious offers to talentacquisition@jellyfish.com. Maternity cover means continuity is the immediate goal: suppliers and employees should keep getting paid on time while the permanent teammate is out. ServiceNow ticketing and the shared AP inbox are the operational front door for requests, so response discipline matters. Monthly reconciliations protect balance sheet integrity for supplier statements and related accounts.

Cash forecasting support is weekly, which means AP data must stay current enough for treasury-style planning inputs. Automation and simplification of reporting are encouraged where they reduce manual load without breaking controls. Sage, Cloud, Salesforce, and Excel are named tools; expect to move between them during a normal week.

Hybrid flexibility up to 60% remote and hours between 8:00am and 6:30pm are listed for Jellyfish generally; confirm they apply to this fixed-term London AP seat. Family leave and returner course funding are company benefits described on the posting; eligibility for temporary staff should be verified. Always validate recruiter identity through talentacquisition@jellyfish.com if outreach looks wrong.

Diversity and collaborative teamwork are emphasized in Jellyfish hiring language; apply with an English resume as requested. Process improvement inside AP is part of the brief, not only transaction processing. Extension beyond six months is possible but not promised. Purchase order discipline from your prior year-plus of PO work should transfer into how invoices and approvals move here. Monthly vendor statement cycles are a control checkpoint, not busywork.