Administration and Operations Assistant

About the role

The Operations and Administration Associate serves as a critical pillar in safeguarding the integrity and enabling the strategic advancement of our investment services ecosystem. You will function as a definitive partner to senior leadership, translating complex operational mandates into precise, actionable plans that ensure business continuity and growth. In this capacity, you own the narrative of execution, converting intricate requirements into structured deliverables that reinforce client confidence and internal alignment. Your role is pivotal in maintaining the rigorous standards that define our reputation for reliability and precision. You will act as a gatekeeper for information flow, ensuring that all business operations are conducted with accuracy and timeliness. Ultimately, you will drive the execution of key initiatives that remove operational friction and empower investment professionals to perform at the highest level.

Key facts

What you'll do

• Execute the end-to-end management of client fund operations and compliance procedures, ensuring strict adherence to regulatory standards.
• Conduct comprehensive KYC and AML reviews to verify the accuracy and completeness of all client documentation before dissemination.
• Oversee the full client account opening and onboarding process, removing barriers to productivity and optimizing day-to-day workflows.
• Provide executive-level administrative support by synthesizing complex data into compelling marketing content and business documentation.
• Ensure the timely distribution of finalized materials to both external clients and internal departments with meticulous attention to accuracy.
• Manage the preparation of regulatory reports, maintaining meticulous records that meet the rigorous requirements of the Securities and Futures Commission (SFC).
• Review all documentation for completeness and structural integrity prior to release to stakeholders.
• Contribute to the development of strategic growth plans by analyzing business operations and identifying actionable intelligence.
• Act as a key partner in client acquisition and retention efforts through the delivery of high-quality proposals and business narratives.
• Safeguard the integrity of operational data by maintaining a keen eye for irregularities and ensuring compliance with internal governance standards.
• Optimize workflows for investment and operations professionals to remove productivity barriers and enhance overall efficiency.
• Support the firm's commitment to sustainability and responsible environmental management through diligent operational practices.
• Facilitate the seamless flow of information between departments to ensure alignment and timely execution of initiatives.
• Uphold the firm's reputation for reliability by ensuring all deliverables meet the highest standards of quality and professionalism.

Requirements

• Must possess a Bachelor's degree in a relevant discipline such as finance or accounting.
• Must have a foundational understanding of asset management principles, including fund structures and valuation methodologies.
• Must demonstrate a high degree of maturity and self-motivation to manage complex, high-stakes tasks independently.
• Must exhibit a strong sense of operational risk awareness and the ability to identify data irregularities.
• Must be proficient in Microsoft Office applications, specifically Word, Excel, and PowerPoint.
• Must be fluent in both written and spoken English to ensure clear communication.
• Must be able to operate effectively within a framework governed by the Securities and Futures Commission (SFC) requirements.
• Must maintain strict adherence to internal governance standards and regulatory compliance protocols.
• Must possess the ability to synthesize complex requirements into structured narratives and deliverables.
• Must be committed to the integrity and accuracy of all documentation prior to dissemination.

Practical notes

• This is a full-time position based at our office in Admiralty, Hong Kong.
• The compensation is motivational and structured in proportion to qualifications and demonstrated skills.
• You are entitled to 25 days of paid annual leave.
• We foster a hybrid working model that promotes flexibility and an excellent work-life integration.
• We provide extensive social benefits from your first day, including medical and dental insurance for you and two dependents, along with group life and accident coverage.
• We are committed to your growth and will provide access to training, tools, and a structured development plan to enhance your skills continuously.