Accounts Payable Specialist, Italy

About the role

This Accounts Payable Specialist Opportunity in Milan represents a critical role within the Ion Group's strengthening Payable function at Cedacri companies, designed for a detail-oriented professional with 2-4 years of Accounts Payable experience. You will own the end-to-end processing of incoming invoices, ensuring absolute accuracy and strict compliance with both internal policies and prevailing tax regulations across Italian jurisdictions. In this position, you will reconcile vendor statements on a regular basis, identifying and resolving discrepancies swiftly within established timeframes to maintain strong vendor relationships. The role requires active support for month-end and year-end closing activities specific to accounts payable, collaborating closely with cross-functional partners to ensure timely and accurate financial reporting. You will serve as a key liaison point, providing clear documentation and thorough explanations to support both internal and external audits of payable items without exception. Opportunities will be presented to analyze and refine existing AP processes, proposing enhancements that increase efficiency and optimize the functionalities within our ERP ecosystem. Purchase order administration will form a core part of your daily responsibilities, verifying terms, quantities, and receipt of goods against invoices. As you gain experience and demonstrate ownership, the role may expand to support additional finance-related tasks, contributing directly to the broader liquidity, funding, and cash management activities of the treasury function.

Key facts

What you'll do

• Execute the complete invoice processing lifecycle for a high volume of vendor transactions with precision and timeliness.
• Reconcile supplier statements meticulously, investigating variances and driving resolution to ensure ledger accuracy.
• Provide robust support for month-end and year-end closing procedures specific to accounts payable, ensuring all obligations are recorded.
• Act as a collaborative partner to Procurement, Treasury, and Accounting teams to facilitate smooth operational workflows and data integrity.
• Prepare and deliver comprehensive documentation packages and explanations to substantiate payable items during audit cycles.
• Identify and propose improvements to AP workflows, leveraging ERP system knowledge to enhance controls and operational efficiency.
• Administer purchase orders diligently, verifying details such as goods receipt, contract terms, and pricing accuracy against invoices.
• Serve as a subject matter expert on Italian and international accounting principles, ensuring VAT compliance and proper application of tax regulations.
• Utilize advanced Microsoft Excel and Office proficiency to manage data, perform reconciliations, and generate insightful reports.
• Demonstrate adaptability by managing multiple priorities and deadlines in a fast-paced, dynamic fintech environment.
• Contribute to the continuous improvement of financial processes, aligning with the Ion Group's mission of workflow automation and real-time data intelligence.
• Maintain strict confidentiality and data security standards when handling sensitive financial and vendor information.
• Support ad-hoc analysis and reporting requests from senior stakeholders, providing reliable insights into payable activities.
• Engage in ongoing learning to keep current with regulatory changes and best practices in accounts payable and finance operations.

Requirements

• Hold a Master's degree in Accounting and Finance as a mandatory educational qualification.
• Bring a minimum of 2-4 years of proven experience in Accounts Payable or general accounting roles.
• Demonstrate strong, in-depth knowledge of Italian accounting principles and international financial standards.
• Show comprehensive familiarity with VAT regulations specific to Italy and broader international requirements.
• Exhibit proficiency in Microsoft Excel and standard Office tools for data manipulation and reporting.
• Possess exceptional attention to detail, precision, and accuracy in all financial transactions and documentation.
• Manage multiple priorities effectively, demonstrating strong organizational and time management skills.
• Communicate fluently in Italian and possess strong knowledge of English, both written and verbal, for stakeholder interaction.
• Willingness to travel weekly to the company location in Emilia-Romagna is a non-negotiable requirement for this role.
• Adhere to the eligibility criteria, including being listed on the disability list under Italian Law (L.68/99), where applicable.
• Thrive in a collaborative environment, working closely with cross-functional teams to achieve shared financial objectives.
• Comply with all internal policies, procedures, and regulatory requirements governing financial operations.

Nice to have

• Previous experience within the fintech or financial services industry is advantageous.
• Exposure to SAP ERP systems is preferred, though proficiency in other ERPs is considered.
• Understanding of cash management and liquidity management processes.
• Familiarity with treasury operations and funding activities.
• Knowledge of workflow automation concepts and process optimization methodologies.

Practical notes

• The position is based in Milan.
• Candidates from the disability list will be given priority in accordance with Italian Law (L.68/99).
• Willingness to travel weekly to the company location in Emilia-Romagna is required.
• Apply now through the official channel to confirm current details and submit your application.

About the company

We are one of the world's leading companies in fintech, with over 13,000 employees across 60+ offices, serving 4,800+ clients worldwide. We build powerful and complex workflow automation software, data and business insights to the world's biggest financial institutions, governments, and central banks. Learn more at iongroup.