Accounting Assistant

About the role

The role focuses on supporting the finance team with essential accounting tasks. You will enter invoices, payments, journal entries, and other accounting data into the appropriate systems. You will assist with accounts payable and accounts receivable processes to ensure smooth transactional flow. You will prepare and maintain accounting records, spreadsheets, and supporting documentation for accuracy and compliance. You will reconcile bank, credit card, and general ledger accounts to verify that transactions are posted correctly. You will assist with billing, cash applications, and payment processing activities as required. You will support month-end and year-end close activities to help meet reporting deadlines. You will research and resolve basic accounting discrepancies to maintain clean records. You will respond to vendor and internal accounting inquiries in a timely and professional manner.

Key facts

What you'll do

• You will enter invoices, payments, journal entries, and other accounting data into the company systems.
• You will assist with accounts payable and accounts receivable processes to support efficient operations.
• You will prepare and maintain accounting records, spreadsheets, and supporting documentation for audit and review.
• You will reconcile bank, credit card, and general ledger accounts to ensure financial accuracy.
• You will assist with billing, cash applications, and payment processing to support revenue and vendor management.
• You will support month-end and year-end close activities, including data collection and report preparation.
• You will research and resolve basic accounting discrepancies to keep records consistent and reliable.
• You will respond to vendor and internal accounting inquiries to facilitate clear communication.
• You will prepare reports and documentation for management and audits as requested by leadership.
• You will maintain accurate electronic and physical filing systems for accounting records and documents.
• You will provide administrative support to the accounting and finance team as needed.
• You will assist with special projects as assigned to support broader organizational needs.

Requirements

• You need an Associate or bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• You need previous experience in accounting, bookkeeping, or administrative roles preferred.
• You need a basic understanding of accounting principles and standard practices.
• You need proficiency in Microsoft Excel, Word, and Outlook for daily tasks.
• You need strong attention to detail and data-entry accuracy to maintain reliable records.
• You need excellent organizational and time-management skills to meet deadlines.
• You need the ability to maintain confidentiality regarding financial and personal information.
• You need strong communication and interpersonal skills to interact with internal and external partners.
• You need a willingness to learn and take on additional responsibilities as the role evolves.

Nice to have

• Experience with accounting software or ERP systems is a plus for efficiency and accuracy.

Skills & tools

You will use Microsoft Excel. You will use Microsoft Word. You will use Microsoft Outlook.

Practical notes

Note: For , Enter invoices, payments, journal entries, and other accounting data.

For , Assist with accounts payable and accounts receivable processes.

For , Prepare and maintain accounting records, spreadsheets, and supporting documentation.

For , Reconcile bank, credit card, and general ledger accounts.

For , Assist with billing, cash applications, and payment processing.

For , Support month-end and year-end close activities.

For , Research and resolve basic accounting discrepancies.

For , Respond to vendor and internal accounting inquiries.

For , Prepare reports and documentation for management and audits.

For , Maintain accurate electronic and physical filing systems.

For , Provide administrative support to the accounting and finance team.

For , Assist with special projects as needed.

Associate or bachelor's degree in Accounting, Finance, Business, or related field preferred.

For , + years of accounting, bookkeeping, or administrative experience preferred.

For , Basic understanding of accounting principles.

For , Proficiency in Microsoft Excel, Word, and Outlook.

For , Strong attention to detail and data-entry accuracy.

For , Excellent organizational and time-management skills.

For , Ability to maintain confidentiality.

For , Strong communication and interpersonal skills.

For , Willingness to learn and take on additional responsibilities.

Experience with accounting software or ERP systems is a plus.