Human Resources Assistant

About the role

The position of is centered on supporting the recruitment division in its mission to connect top talent with leading accounting and finance professionals. You will be an integral part of Ghj Search and Staffing, the dedicated recruitment arm of a prominent national accounting and advisory firm. In this capacity, you will manage the end-to-end recruitment workflow, acting as a critical operational partner to practice leaders who rely on timely and accurate support. Your role ensures that capable finance support is available during critical project phases, requiring a proactive approach to intake, coordination, and communication. You will be responsible for converting candidate details into structured profiles that form the foundation of our search process. The position demands meticulous organization to build robust candidate pipelines that maintain a steady flow of qualified professionals. Ultimately, your work will enable informed decision-making by providing clear and concise candidate summaries to leadership.

Key facts

What you'll do

• Execute intake sessions with practice partners to translate complex hiring requirements into actionable search criteria.
• Transform candidate information into structured, comprehensive profiles that serve as the primary foundation for all search activities.
• Design and implement targeted staffing approaches that address specific project needs across various industry sectors.
• Establish and manage distinct review checkpoints to ensure partners receive clear and concise candidate summaries for evaluation.
• Organize candidate files to establish a definitive audit trail for every finance engagement processed through the department.
• Maintain meticulous record-keeping in compliance with engagement rules and internal standards for all submitted materials.
• Craft targeted outreach messages that introduce Ghj to prospective professionals and explain role expectations clearly.
• Map daily workflows to ensure intake forms, build tasks, and review steps accurately reflect partner priorities and firm standards.
• Coordinate review meetings to gather feedback from advisors, ensuring hiring choices align with current and evolving needs.
• Ship selected profiles to partners with precision, including a concise summary that highlights the most relevant finance experience.
• Partner with network contacts to expand sourcing options and support long-term relationship growth and knowledge sharing.
• Review submitted materials as a compliance function, verifying all information against established engagement rules.
• Build and maintain robust candidate pipelines to support both current project demands and future organizational requirements.
• Schedule and coordinate the flow of information between candidates, partners, and internal stakeholders to ensure alignment.

Requirements

To be eligible for this position, working in California is mandatory for all incumbents. You must possess at least three years of prior experience in human resources or related administrative areas. Managing sensitive information is an essential part of this role, requiring a demonstrated ability to maintain confidentiality at all times. Strong written and verbal communication skills are required to facilitate effective coordination with clients and internal colleagues. Proficiency with scheduling platforms and standard office software is necessary to perform daily administrative duties efficiently. A high level of organizational aptitude is required to manage multiple priorities in a hybrid work environment. The role requires a commitment to adhering to firm standards and engagement rules without exception. You must be able to collaborate effectively within a team that values precision and timely execution.

Nice to have

The SOURCE document does not specify any preferred qualifications or nice-to-have items for this role. All requirements are based on mandatory criteria outlined in the provided information.

Practical notes

The engagement is a Regular Full-time position based in Los Angeles, California, operating under a hybrid work model. The compensation details are not provided in the SOURCE document, so no pay scale is listed. There are no specified hours of travel, visa sponsorship requirements, or application deadlines mentioned in the provided SOURCE material. All practical constraints are derived strictly from the information contained in the SOURCE text.