Travel manager

About the role

This role manages travel operations for a defense technology company developing equipment and electronic solutions. The environment emphasizes fast decisions and frequent change, requiring focus on results. Success depends on coordinating processes, aligning with teams, and maintaining strict delivery timelines.

Most organizations organize this kind of work into small teams with a clear owner for each project. People are expected to set priorities, share progress, and ask for help early. Written communication matters because decisions are often recorded and revisited. Successful professionals in any field share a few habits: they take notes, keep commitments, and communicate in writing. Teams value people who make their work easy to review and build on.

Key facts

What you'll do

Design optimal routes and handle full travel cycles for Ukraine and international destinations, including booking flights, hotels, transfers, and related services.

Process visa applications, insurance documents, and monitor border crossing rules to ensure compliance.

Prepare budgets, optimize travel costs, and generate financial reports for accounting.

Negotiate with vendors such as airlines, hotels, and insurers, and manage payment reconciliation.

Provide 24/7 support to staff, advising on policies and resolving urgent issues like cancellations or delays.

Requirements

Demonstrate professional experience organizing corporate travel and knowledge of visa regulations and international transport rules.

Use English at an Intermediate level and be confident using MS Office, especially Excel.

Organize multiple tasks, take ownership, and meet strict deadlines reliably.

Serve clients with attention to detail, respect, stress tolerance, and fast decision-making.

Nice to have

Experience supporting military personnel with required documentation.

Ability to manage relocation assistance and related logistics.

Skills & tools

General knowledge of travel management tools and corporate booking platforms.

Understanding of insurance and visa documentation processes.

Familiarity with remote work practices and flexible scheduling.

Practical notes

The position is remote with up to 10 days of remote work per year and 24 calendar days of vacation plus 1 day on birthday.

Medical insurance activates after the probation period, and psychological consulting is available.

Competitive compensation follows market rates, with additional bonuses and learning allowances.

Typical interview steps

Interviews in this field typically test judgment, communication, and fit as much as technical skill. Be ready to describe a challenge you faced, what you did, and what you learned. Most companies value honest answers over polished ones. Whatever the role, preparation is visible. Reviewing the company's product, the job description, and your own past work before the conversation is the strongest step.

Good to know

Roles in defense technology often involve rapid iteration and evolving priorities.

Travel functions rely on precise documentation and compliance with local regulations.

Clear communication and attention to detail reduce risk in complex itineraries.

Continuous learning supports career growth and process improvement.

Effective vendor relationships influence cost savings and service reliability.

Questions to ask

Useful questions for the interview: what a typical week looks like, how work is assigned, what tools the team uses, and how feedback works. Asking how the role has changed recently and what the team wishes it had known when joining is also reasonable. Questions about the manager's priorities are especially valued.

Career growth

Career growth comes from taking on harder problems and making your work visible. Look for opportunities to own outcomes, mentor others, and learn the business beyond your team. Growth in any career comes from scope, results, and reputation. Take on work that is slightly uncomfortable, and make sure others can see the outcomes.