Intermediate Electrical Contract Administrator

About the role

The Electrical Contract Administrator at DIALOG owns the integrity of electrical agreements from intake through closeout, ensuring every document reflects accurate project scope and compliance. You will act as the primary liaison for all electrical contracting activities, coordinating closely with contractors, subcontractors, and tradespeople to maintain alignment on project objectives. This role requires you to manage complex discussions with professionalism, resilience, and clarity, even when navigating sensitive contractual or technical issues. You will safeguard project timelines and pricing by identifying gaps early and guiding revisions before work commences on site. Success in this position hinges on your technical acumen, organizational rigor, and your commitment to protecting the integrity of every contract DIALOG executes. You will support our mission-driven practice by enabling our community-focused practitioners to deliver sustainable, healthy buildings without administrative friction. This position represents a critical link between our design intent and the on‑site reality of electrical construction.

Key facts

What you'll do

• Organize and manage intake documentation for all electrical agreements, performing rigorous checks to confirm that project scopes are accurate and aligned before any construction begins.
• Establish and maintain detailed build checklists to ensure strict contract compliance, verifying that all drawings, specifications, and submittals adhere precisely to project requirements.
• Conduct thorough reviews of subcontractor responses, identifying gaps and discrepancies while guiding necessary revisions to safeguard pricing accuracy and protect timeline integrity.
• Compile and issue revised contract packages to trades and partners, ensuring that every change is meticulously documented, formally approved, and clearly communicated prior to on‑site implementation.
• Guide partner teams through standardized handover protocols, supporting warranty terms and ensuring operational understanding is achieved for long‑term facility performance.
• Manage travel schedules to project sites and coordinate directly with external contractors, subcontractors, and tradespeople in person and remotely.
• Address stakeholder concerns professionally, representing DIALOG's commitment to respectful and constructive communication at all times.
• Identify misalignments between actual work and contract terms promptly, resolving them through timely, clear discussions with all stakeholders.
• Apply a firm grasp of technical electrical construction principles to interpret requirements, validate responses, and confirm field execution.
• Adapt to shifting priorities while maintaining positive relationships across all project levels, ensuring continuity and clarity in contract administration.
• Support compliance with municipal expectations and field coordination for electrical systems by serving as the central point for documentation and queries.
• Uphold DIALOG's standards for documentation, traceability, and accountability throughout the lifecycle of each electrical contract.

Requirements

• Must bring a minimum of three years of proven experience in contract administration, specifically within the electrical construction sector.
• Must demonstrate success managing projects in Calgary, including a thorough understanding of municipal expectations and field coordination for electrical systems.
• Must be technically proficient in electrical methods, comfortable working on project sites, and skilled at conveying expectations to a wide array of collaborators.
• Must be able to handle disagreement constructively, communicating effectively when responses trigger emotional reactions or contractual concerns.
• Must communicate clearly and professionally in all interactions with contractors, subcontractors, tradespeople, and internal team members.
• Must reliably follow detailed procedures and checklists to ensure contract compliance and documentation integrity.
• Must be organized, proactive, and capable of managing multiple project requirements simultaneously without sacrificing accuracy.
• Must hold the legal right to work in Canada and be available for full-time employment in Calgary, Alberta.

Nice to have

There are no specific "nice to have" qualifications or skills defined for this position. All relevant abilities and experience will be considered during the selection process.

Practical notes

This is a full-time position based in Calgary, Alberta, offering a competitive annual salary of $88,671.00. The role may require travel to project sites within and near Calgary. No visa sponsorship details are provided.