Site Administrator - Nationwide

About the role

As a Site Administrator at Curtinmaritime, you will play a pivotal role in ensuring the smooth operation of our maritime projects across various locations in the United States. This position is designed for individuals who thrive in dynamic environments and possess strong organizational skills. You will be responsible for managing administrative tasks, coordinating with project teams, and ensuring compliance with company policies and procedures. Your contributions will directly impact the efficiency and success of our maritime operations.

Key facts

What you'll do

• Oversee daily administrative functions to support project teams and ensure efficient operations across multiple sites.
• Coordinate logistics for project mobilizations, including travel arrangements and accommodation for personnel.
• Maintain accurate records of project documentation, including contracts, permits, and compliance reports.
• Serve as the primary point of contact for site-related inquiries, facilitating communication between project teams and external stakeholders.
• Assist in the preparation of project budgets and financial reports, ensuring adherence to company financial policies.
• Implement and maintain filing systems for both physical and digital documents to enhance accessibility and organization.
• Support safety and compliance initiatives by ensuring that all site activities adhere to regulatory requirements and company standards.
• Conduct regular audits of site operations to identify areas for improvement and implement corrective actions as necessary.
• Collaborate with HR to manage onboarding processes for new employees, including training and orientation.
• Facilitate meetings and prepare agendas, minutes, and follow-up actions to ensure effective communication among team members.
• Assist in the procurement of supplies and equipment necessary for project execution, maintaining relationships with vendors and suppliers.
• Provide administrative support to senior management as needed, including scheduling appointments and managing calendars.

Requirements

• A minimum of 3 years of experience in an administrative role, preferably within the maritime or construction industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong written and verbal communication skills, with an emphasis on professional correspondence.
• Familiarity with safety regulations and compliance standards relevant to maritime operations.
• Ability to work independently and as part of a team, demonstrating flexibility in a fast-paced environment.

Nice to have

• Experience with financial management software or ERP systems is a plus.
• Knowledge of maritime regulations and industry standards.
• Certification in project management or administrative support is advantageous.
• Previous experience in a role that required interaction with regulatory agencies or external stakeholders.

Skills & tools

• Proficient in using office equipment such as printers, copiers, and telecommunication systems.
• Familiarity with cloud-based collaboration tools and document management systems.
• Strong analytical skills to assess project needs and identify solutions.
• Ability to adapt to new technologies and software as required by the role.

Practical notes

• This position may require occasional travel to various project sites across the nation.
• Flexibility in working hours may be necessary to accommodate project demands and deadlines.
• The role may involve working in outdoor environments, depending on project locations.
• Candidates should be prepared to undergo background checks and drug screenings as part of the hiring process.

META

Company: Curtinmaritime

Title: Site Administrator

Nationwide

Listed

location: Houston, Texas

Job type: Full-time

Apply URL: https://curtinmaritime.bamboohr.com/careers/377

Join Curtinmaritime and be part of a dedicated team that values safety, efficiency, and innovation in maritime operations. If you are a proactive individual with a passion for administrative excellence and a desire to contribute to impactful projects, we encourage you to apply for the Site Administrator position. Your expertise will help us navigate the challenges of the maritime industry and drive our success forward.