DIS-TRAN Steel Internal Transfer Portal

About the role

DIS-TRAN Steel is currently seeking a Project Management Office Manager to join our team, a role that represents a significant opportunity to own the end-to-end structure of project flow within our organization. We firmly believe that our people, rather than our machinery, constitute our greatest asset, and this position is designed for a professional who thrives on organizing complex workflows to drive consistency and accountability. The successful hire will take ownership of project and proposal support functions, working closely with estimating, engineering, detailing, procurement, production, sales, and customer service departments to ensure seamless execution. You will be responsible for building and maintaining efficient operational systems that guarantee projects progress smoothly from initial contact through to final delivery, balancing structured planning with a culture of enjoyment. This role is ideal for someone who finds satisfaction in arranging intricate details, allowing various teams to execute their tasks efficiently and without hesitation.

Key facts

What you'll do

• Design and implement intake procedures to clarify project scope before work initiation, ensuring all stakeholders are aligned from the outset.
• Build and maintain project pathways that effectively connect proposal details with production capabilities, creating a clear line of sight for all teams.
• Review schedules and requirements to confirm strict alignment with client expectations, identifying potential gaps or risks early in the process.
• Coordinate with internal and external partners to secure materials and clarify responsibilities at an early stage, preventing delays and miscommunication.
• Develop shipping and tracking plans that monitor progress and highlight dependencies for all stakeholders, keeping everyone informed in real time.
• Establish regular checkpoints where teams confirm understanding and adjust their approach as needed, fostering a culture of continuous improvement.
• Map handoff procedures to ensure information moves cleanly and efficiently between departments, reducing errors and rework.
• Support change management efforts by documenting decisions and the rationale behind them for future organizational use, creating a reliable knowledge base.
• Analyze project performance data to identify trends, bottlenecks, and opportunities for enhancing workflow efficiency and resource allocation.
• Serve as the central coordination point for proposal development, ensuring timelines remain realistic and aligned with production capacity.
• Facilitate cross-functional communication to resolve issues proactively and maintain momentum throughout the project lifecycle.
• Maintain detailed records of project activities, decisions, and outcomes to support audits, reporting, and process refinement initiatives.

Requirements

• A minimum of three years of experience managing project tasks within a professional setting, demonstrating a track record of successful delivery.
• A practical understanding of proposal development, estimating best practices, engineering coordination, and production scheduling to effectively bridge departmental needs.
• Demonstrated strong written and verbal communication skills, coupled with proficiency in Microsoft Office tools to manage documentation and reporting.
• The ability to work independently and as part of a collaborative team, balancing autonomy with the need to support diverse stakeholders.
• Strong organizational skills and attention to detail, ensuring that no aspect of a project is overlooked or mishandled.
• A commitment to upholding company values of respect and integrity in all interactions with colleagues, partners, and clients.
• The capability to manage multiple priorities in a fast-paced environment while maintaining a focus on quality and deadlines.
• Willingness to adhere to all internal policies and procedures as they relate to project management and documentation standards.

Nice to have

While not mandatory, familiarity with internal systems used for tracking project status is considered a valuable asset for streamlining workflows and improving data accuracy.

Practical notes

Ensure that you review all instructions carefully and submit the required materials by the specified deadline if one is listed. This role represents a critical function in maintaining the efficiency and reliability of our project management processes, and we encourage qualified candidates to submit their applications promptly. The successful candidate will play a pivotal role in supporting our mission of delivering high-quality structural steel solutions through disciplined planning and execution. All information regarding specific duties, compensation details, and location expectations should be verified