Payroll Administrator

About the role

As a , you will play a pivotal role in managing the payroll processes for our diverse team. This position is essential for ensuring that all employees are compensated accurately and on time, while also maintaining compliance with applicable regulations. You will collaborate closely with various departments to gather necessary information and resolve any discrepancies. Your attention to detail and organizational skills will be crucial in maintaining payroll records and contributing to the overall efficiency of our financial operations.

Key facts

What you'll do

• Oversee the entire payroll process, ensuring timely and accurate processing of employee compensation, including salaries, bonuses, and deductions.
• Maintain and update payroll records, ensuring that all employee information is current and compliant with legal requirements.
• Collaborate with HR to verify employee data, including new hires, terminations, and changes in employment status.
• Process and manage payroll-related inquiries from employees, providing clear and concise information regarding pay, deductions, and benefits.
• Prepare and submit payroll reports to management, highlighting key metrics and any discrepancies that may arise.
• Ensure compliance with federal, provincial, and local payroll regulations, including tax withholdings and reporting requirements.
• Assist in the annual audit process by providing necessary documentation and responding to inquiries from auditors.
• Support the implementation of payroll software and systems, ensuring that they meet the needs of the organization and improve efficiency.
• Monitor and analyze payroll data to identify trends and areas for improvement in payroll processes.
• Participate in training sessions for staff on payroll-related topics, ensuring that all employees understand the payroll system and their responsibilities.
• Stay updated on industry best practices and changes in payroll legislation to ensure the company remains compliant and competitive.
• Collaborate with finance and accounting teams to reconcile payroll accounts and ensure accurate financial reporting.

Requirements

• A minimum of 3 years of experience in payroll administration or a related field, preferably in a corporate environment.
• Strong understanding of payroll regulations and compliance requirements in Canada.
• Proficiency in payroll software and systems; experience with [specific software used by Bgcengineering] is an asset.
• Excellent numerical skills with a keen attention to detail and accuracy in processing payroll.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Exceptional communication skills, both written and verbal, to interact with employees and management.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office Suite, particularly Excel, for data analysis and reporting.
• A degree or diploma in accounting, finance, or a related field is preferred.

Nice to have

• Certification in payroll administration or a related professional designation.
• Experience in the engineering or construction industry, providing insight into specific payroll challenges.
• Familiarity with benefits administration and employee compensation structures.
• Knowledge of HR practices and regulations to support cross-departmental collaboration.

Skills & tools

• Strong analytical skills to interpret payroll data and identify discrepancies.
• Proficient in using payroll software and HR management systems.
• Excellent problem-solving abilities to address payroll issues promptly.
• Ability to work independently and as part of a team, fostering a collaborative work environment.
• Strong time management skills to prioritize tasks effectively and meet deadlines.

Practical notes

• This position is based in Vancouver, British Columbia, and may require occasional overtime during peak payroll periods.
• The salary for this role will be competitive and commensurate with experience, with additional benefits offered as part of the compensation package.
• Candidates must be eligible to work in Canada and may require a valid work visa, depending on their residency status.
• Bgcengineering is committed to creating an inclusive workplace and encourages applications from diverse backgrounds.

If you are a detail-oriented professional with a passion for payroll administration and a desire to contribute to a dynamic team, we invite you to apply for the Payroll Administrator position at Bgcengineering. Join us in delivering exceptional engineering solutions while ensuring our employees are compensated fairly and accurately.