Talent Acquisition & HR Operations Specialist

About the role

Bamboohr is seeking a Talent Acquisition & HR Operations Specialist to join their growing team in Lisbon. This role combines recruitment responsibilities with human resources operational duties across the organization, offering a dynamic opportunity to shape both hiring outcomes and employee experience. The specialist will manage end-to-end hiring workflows while simultaneously supporting employee-related administrative processes that keep the business running smoothly. Candidates should be comfortable working in a fast-paced environment where multiple priorities shape daily responsibilities and where attention to detail is essential. The ideal individual thrives in a setting that balances strategic talent planning with hands-on operational execution.

Key facts

What you'll do

Support end-to-end recruitment activities including sourcing, screening, and coordinating interviews for open positions across the organization.

Manage applicant tracking systems and maintain accurate, up-to-date records of all hiring pipeline activity and candidate status.

Collaborate with hiring managers and department leads to define job requirements and develop effective, targeted recruitment strategies.

Handle onboarding processes for new employees including documentation preparation, system access requests, and orientation coordination.

Assist with HR administrative tasks such as employment contract management, policy distribution, and employee record maintenance.

Monitor recruitment metrics and prepare regular reports to evaluate hiring performance, time-to-fill, and overall outcomes.

Coordinate with internal teams and external recruitment partners to ensure smooth, timely communication throughout the selection process.

Support employee engagement initiatives and contribute to building a positive, inclusive workplace culture across all departments.

Maintain compliance with local labor regulations and company policies in all human resources activities and procedures.

Participate in workforce planning efforts to anticipate future hiring needs, identify talent gaps, and recommend solutions.

Drive continuous improvement in recruitment processes by gathering feedback from hiring teams and implementing best practices.

Ensure a positive candidate experience from initial contact through final decision by maintaining clear and timely communication.

Requirements

Strong written and verbal communication skills with the ability to interact professionally with candidates and internal stakeholders.

Demonstrated experience in talent acquisition or human resources operations within a corporate or business environment.

Ability to manage multiple open requisitions simultaneously and prioritize tasks effectively in a fast-paced setting.

Attention to detail when handling sensitive employee information and maintaining confidentiality of personal data.

Proficiency in standard office productivity software and familiarity with human resources information systems.

Excellent organizational skills and a structured, methodical approach to workflow management and task completion.

A team-oriented mindset with the capacity to collaborate across departments and work independently when needed.

Professional fluency in English, with additional European languages considered a meaningful advantage.

Nice to have

Prior familiarity with European labor laws and Portuguese hiring regulations is considered a strong advantage.

Experience working with international or multicultural teams in professional settings is valued and welcomed.

Working knowledge of employer branding strategies and social media recruitment channels is helpful for this role.

A relevant background in HR systems implementation or process improvement projects demonstrates readiness for this position.

Experience with diversity and inclusion initiatives in recruitment and hiring practices is a meaningful plus.

Skills & tools

Applicant tracking systems and recruitment platforms for managing candidate pipelines and tracking application progress efficiently.

Human resources information systems for employee data management, record keeping, and reporting purposes.

Proficiency with standard office productivity suites for document creation, reporting, correspondence, and presentation materials.

Communication and collaboration tools for coordinating with hiring teams, stakeholders, and external recruitment partners.

Data analysis capabilities for tracking recruitment metrics, evaluating hiring outcomes, and identifying process improvements.

Experience with workflow management applications for organizing hiring processes, scheduling interviews, and maintaining deadlines.

Practical notes

This is a full-time position based in the Lisbon office location within Portugal.

The role reports directly to the HR leadership team at Bamboohr and works closely with cross-functional partners.

Candidates should expect to work alongside a diverse and growing team in a collaborative, supportive setting.

Bamboohr values candidates who demonstrate initiative, accountability, and a proactive approach to problem solving and continuous learning.

The position offers the chance to contribute to meaningful HR practices within a growing and evolving organization.

Regular interaction with hiring managers and senior leadership provides visibility and professional development opportunities over time.