Events Manager - Medical Communications

About the role

You will own the end to end management and delivery of all meetings based projects ensuring each engagement is executed to budget schedule and quality standards. You will act as the principal day to day point of contact for event and onsite management faculty management financial management and compliance across multiple client accounts. This role requires coordination of approximately up to 12 domestic and international meetings annually including some that may occur outside standard working hours. You will partner with global teams to design and implement meeting strategies that support our mission of reaching every patient possible. Your work will directly enable our Advisory Medical and Marketing teams to forge unconventional connections in pursuit of healthcare without barriers. Success in this position will ensure that every patient is identified treated supported and cared for equally through meticulously managed events.

Key facts

What you'll do

Orchestrate comprehensive meeting project lifecycles from initial scoping through post event evaluation and reporting.

Serve as the central liaison for event and onsite management coordinating logistics venues technology and vendor relationships.

Lead faculty management activities including identification contracting scheduling and communications for all meeting participants.

Develop and monitor detailed financial plans for events ensuring adherence to budgets and implementing controls as required.

Ensure strict compliance with internal policies regulatory requirements and client specifications for every engagement.

Coordinate up to 12 domestic and international meetings per year managing complex travel and scheduling demands.

Provide strategic input into meeting formats content and objectives to align with client goals and patient outcomes.

Act as the primary point of escalation handling issues that arise before during and after each event.

Collaborate with global teams to accommodate varying time zones client preferences and regional constraints.

Drive continuous improvement by documenting lessons learned and translating insights into updated standard operating procedures.

Support the implementation of hybrid and virtual meeting solutions to maintain engagement when in person attendance is not feasible.

Champion Avalere's inclusive culture by ensuring events are accessible and welcoming to all participants.

Manage relationships with internal stakeholders to ensure alignment on objectives timelines and deliverables.

Utilize project management tools to track timelines dependencies risks and status updates for stakeholder transparency.

Requirements

You must be eligible to work in the United Kingdom without requiring sponsorship at this time.

You must possess the right to work in the UK and have permission to remain indefinitely.

You must not require sponsorship under the UK Appendix FM or any future immigration rules.

You must be based in the UK and not require a visa to enter or remain in the country.

You must not be subject to any immigration restrictions that would prevent free movement within the UK.

You must be available to work from one of our offices in the UK including London Manchester Brighton or Abingdon.

You must be able to commit to the full working week as defined by the role requirements.

You must comply with our flexible hybrid working policy which works around you and your team.

Practical notes

The Events Manager will attend approximately up to 12 domestic and international meetings per year which may include travel outside of normal working hours. The role requires a high degree of flexibility with working hours particularly in the period leading up to onsite events to align with client needs. You can be based near any of our offices in the UK including London Manchester Brighton or Abingdon reflecting our flexible hybrid working policy. Homeworkers are equally supported with dedicated social opportunities and resources to ensure full inclusion. This position is part of our commitment to the Disability Confident Scheme ensuring fair interview processes for neurodiverse candidates and those with long term health conditions. Our inclusive culture is supported by six Employee Network Groups including Diverse Ability Family Gender LGBTQ+ Mental Health and Race/Ethnicity which promote diversity equity and connection. Avalere Health is a Fertility Friendly employer offering enhanced parental leave and a culture of flexibility to support family planning journeys. We are dedicated to your professional growth providing access to thousands of on demand training sessions regular career conversations and opportunities for global cross capability moves. Ultimately this role empowers you to bring your whole self to work while making a tangible impact on patient lives every day.