Global Mobility Expert

About the role

We are seeking a specialist to create and grow our global mobility department from the ground up. You will define the strategy for international employee transfers, focusing on moves involving Germany while supporting our global workforce. In this capacity, you will own the end to end lifecycle of international moves, establishing the policies and playbooks that govern how our colleagues cross borders for work. You will be the central architect of our mobility framework, ensuring that every transfer aligns with our business objectives and cultural values. The role requires you to build scalable processes from scratch, translating complex regulatory landscapes into clear procedures for managers and employees. You will manage the full employee journey, from initial assignment approval to successful reintegration or completion of the mission. This position is pivotal in enabling Agile Robots to recruit and retain top talent regardless of their geographic origin. You will act as a strategic partner to hiring managers and employees, removing relocation friction so that our teams can focus on innovation and execution.

Key facts

What you'll do

• Develop and execute a global mobility strategy, including internal policies and operational workflows.
• Oversee compliance regarding tax, social security, labor law, and immigration requirements for international relocations.
• Coordinate with external vendors such as legal counsel, tax advisors, and relocation service providers.
• Act as the primary advisor for employees throughout their relocation journey.
• Deploy and manage the workflex software platform, ensuring it connects with our HRIS and travel systems.
• Monitor mobility budgets, timelines, and performance data to iterate on internal processes.
• Design and maintain the end to end process for assigning and supporting international transfers.
• Partner with finance to model the total cost of ownership for assignments and ensure fiscal responsibility.
• Lead the implementation of standardized documentation for visa applications and regulatory filings.
• Analyze trends in relocation data to identify bottlenecks and opportunities for automation.
• Serve as the escalation point for complex immigration cases and coordinate with authorities as needed.
• Conduct market research to benchmark mobility policies against competitors in the high tech sector.
• Train internal stakeholders on mobility policies and the use of the workflex platform.
• Ensure that all employee relocations adhere to corporate governance and risk management standards.

Requirements

• 3 to 5 years of professional experience in global mobility, ideally within a high-growth company or consulting firm.
• Proven ability to build operational frameworks from scratch.
• Deep understanding of international assignment regulations, including visa, tax, and social security compliance.
• Professional proficiency in English.
• Ability to operate independently in a fast-paced, high-tech environment.
• Strong analytical skills to interpret complex regulatory changes and translate them into operational guidance.
• Excellent written and verbal communication skills to interact with employees at all levels of the organization.

Nice to have

• Proficiency in the German language.
• Professional certifications such as GMS, Mercer, or IHK.

Practical notes

• Compensation includes a corporate benefits program providing 100 Euro net per month for health, mobility, and learning.
• Work environment features a modern office in Munich with a rooftop terrace, complimentary snacks and beverages, and frequent team events.
• Agile Robots employs over 2300 people across 60+ nationalities.
• This role is based in Munich, Germany, and requires the candidate to be physically present in the office on a regular basis.
• The successful candidate will be expected to integrate into the existing People Team structure and collaborate closely with HR partners across different regions.
• The position involves frequent interaction with cross functional teams, requiring a high degree of collaboration and interpersonal skills.
• The role may involve travel to other Agile Robots offices to support global initiatives and meet with key stakeholders.
• The candidate must be comfortable working within a structured framework while also having the autonomy to propose improvements and drive change.
• The workflex platform will be the primary tool for managing mobility cases, and the candidate must be willing to become an expert user of this system.
• The successful applicant will be responsible for ensuring that all documentation is accurate and submitted in a timely manner to avoid delays in the relocation process.
• This is a permanent position with a clear path for growth and the opportunity to shape the future of mobility at a scaling technology company.
• The role requires a proactive mindset, as the mobility department will be established from the ground up, meaning the candidate will set the standards and best practices.
• The candidate must be comfortable managing multiple priorities and deadlines in a dynamic startup environment.
• The position reports directly to the Head of People, indicating a high level of responsibility and influence within the organization.
• Agile Robots is a global company with employees from over 60 nationalities, and the successful candidate will contribute to fostering an inclusive and supportive environment for relocating colleagues.
• The compensation package includes a monthly stipend for health, mobility, and learning, which is designed to support the well being and professional development of the employee in this role.
• The office in Munich offers modern amenities, including a rooftop terrace and complimentary snacks, to create a pleasant and productive work environment.
• The role is full time, requiring a commitment to the core business hours that allow for seamless collaboration with global teams.
• Visa and immigration processing will be a core part of the role, requiring meticulous attention to detail and adherence to legal requirements.
• The candidate will have the opportunity to build a function from scratch, which is ideal for someone who enjoys creating structure and processes in a growing organization.
• This position is critical to supporting the company's growth strategy by enabling the seamless movement of talent across borders.
• The successful candidate will have a strong sense of ownership and be comfortable making decisions that impact the global mobility program.
• The role will require close coordination with tax advisors and legal counsel to ensure compliance in each country of assignment.
• The candidate will use data to drive improvements in the mobility program, analyzing metrics to identify areas for enhancement.
• The position offers the chance to work with cutting edge technology companies in the robotics and automation space.
• The successful applicant will be part of a diverse and international team, contributing to a culture of collaboration and innovation.
• This role is suited for a self motivated individual who thrives in ambiguity and is passionate about building something new.
• The candidate will be expected to continuously evaluate and improve the mobility processes to ensure they are efficient and effective.
• The role involves significant interaction with external partners, requiring strong relationship management skills.
• The position is located in Munich, a major European hub, providing excellent connectivity and access to international resources.
• The candidate must be able to manage confidential information with discretion and professionalism.
• The role will involve managing the full cycle of assignments, including repatriation, if applicable.
• The successful candidate will have a track record of delivering results in a fast paced and demanding environment.
• The position requires a deep commitment to compliance and the ability to navigate complex regulatory environments.
• The candidate will be responsible for ensuring that employees have a positive relocation experience, from start to finish.
• This role offers the opportunity to define a function that will have a lasting impact on the company's ability to operate globally.
• The candidate must be comfortable working with HRIS and other HR technology platforms to ensure data integrity.
• The role requires a proactive approach to identifying and mitigating risks associated with international assignments.
• The successful applicant will contribute to the development of mobility policies that support the company's growth objectives.
• The position involves managing relationships with external vendors to ensure cost effective and efficient service delivery.
• The candidate will be expected to stay up to date with changes in global mobility regulations and best practices.
• The role requires a high level of adaptability and resilience, as the mobility landscape is constantly evolving.
• The successful candidate will have the ability to manage multiple projects simultaneously without compromising quality.
• The position offers the chance to work with a talented and diverse group of professionals from around the world.
• The candidate must be able to communicate effectively in English in all written and verbal interactions.
• The role involves supporting the integration of new hires into the company through structured relocation programs.
• The successful applicant will have a strong understanding of the challenges associated with expatriate assignments.
• The position requires a commitment to continuous learning and professional development in the field of global mobility.
• The candidate will be responsible for ensuring that all relocation policies are up to date and communicated effectively to stakeholders.
• The role involves collaborating with finance to ensure that mobility budgets are managed effectively.
• The successful candidate will have the ability to influence senior leadership on mobility related initiatives.
• The position requires a strong attention to detail to ensure that all regulatory requirements are met.
• The candidate will be expected to contribute to the development of a world class mobility program that supports the company's global ambitions.
• The role involves managing the relationship between the employee, the company, and the relevant authorities throughout the assignment lifecycle.
• The successful applicant will have a proven ability to manage complex projects and deliver results under pressure.
• The position offers the opportunity to work in a dynamic and innovative environment that values agility and collaboration.
• The candidate must be comfortable working with a high volume of cases and managing tight deadlines.
• The role requires a strong understanding of the cultural nuances involved in international assignments.
• The successful candidate will have the ability to build trust with employees and stakeholders during the relocation process.
• The position involves supporting the development of a robust global mobility framework that can scale with the company's growth.
• The candidate must be comfortable working with data and analytics to drive decision making in the mobility function.
• The role requires a strong commitment to providing excellent service to employees undergoing relocation.
• The successful applicant will have the ability to manage competing priorities and deliver high quality work in a fast paced environment.
• The position offers the chance to be a key driver of the company's global expansion strategy through effective mobility management.
• The candidate must be comfortable working autonomously and taking ownership of their work and deliverables.
• The role involves supporting the development of tools and processes t