Clinical Research Enrollment Assistant

About the role

At Adams Clinical, the Clinical Research Enrollment Assistant plays a vital supporting role in the successful execution of clinical trials. Guided by our core values of Scientific Rigor, Operational Excellence, Commitment to Sponsors and Participants, and Authentic Collaboration, this position is fundamental to maintaining data quality, safety, and diverse enrollment. We are committed to accelerating the development of life-changing medicines, and this role is essential to achieving that mission. The ideal candidate is detail-oriented, organized, and passionate about contributing to a collaborative, mission-driven environment that drives meaningful change in healthcare.

What you'll do

As a Clinical Research Enrollment Assistant, you will own the end-to-end execution of participant screening and enrollment activities under the direct supervision of Enrollment Clinicians at our Dallas site. You will own the accuracy and completeness of source documentation, ensuring all entries reflect what occurred during participant interactions. You will own proactive communication with participants to confirm appointments, manage expectations, and support retention throughout the study timeline. You will own the preparation and staging of study-specific materials and supplies required for each visit to maintain operational readiness. You will own the implementation of scheduling logic to optimize site flow and minimize participant wait times across multiple studies. You will own the meticulous capture of adverse event information and timely reporting to the appropriate clinical and safety teams. You will own strict adherence to ICH-GCP principles and regulatory requirements as they apply to the enrollment and screening processes. You will own collaboration with enrollment coordinators to translate complex eligibility criteria into actionable screening plans.

Key responsibilities include performing initial verification of participant identity and consent documentation prior to study activities. You will conduct comprehensive reviews of medical records and study-specific eligibility criteria to determine preliminary suitability. You will execute systematic screening procedures and capture all relevant observations in an accurate and timely manner. You will schedule participant visits and adjust the appointment calendar to align with study timelines and resource availability. You will prepare and organize study drug accountability logs and ensure proper handling and storage of investigational products. You will update participant contact information and maintain detailed records to facilitate follow-up outreach and retention efforts. You will cross-reference source data with electronic data capture systems to ensure consistency and minimize discrepancies. You will generate preliminary reports on screening outcomes and enrollment metrics to support study monitoring and timelines. You will assist with the assembly of visit packets, ensuring all required documents and materials are complete and accessible. You will monitor ongoing study start-up timelines and communicate potential enrollment impacts to study leadership. You will support the resolution of data queries by providing clarified information sourced from original documentation and notes. You will maintain a clean and organized workspace that reflects the professionalism and standards of Adams Clinical. You will contribute to continuous improvement initiatives by identifying workflow enhancements and sharing best practices with the team. You will engage in regular self-checks and peer reviews to uphold the highest standards of data integrity and participant care.

Requirements

To succeed in this role, you must demonstrate a strong commitment to quality and accuracy in all administrative and clinical support tasks. You must possess the ability to follow detailed procedures and study protocols with consistent compliance. You must show capacity to manage multiple tasks and prioritize activities in a dynamic clinical research environment. Strong written and verbal communication skills are required when interacting with internal teams and external participants. You must maintain strict confidentiality and handle all participant information in accordance with privacy regulations. Reliable transportation is required, and you must be able to work the scheduled shifts at the Dallas, Texas, United States site location. You must be at least 18 years of age and legally authorized to work in the United States. You must be able to pass a background check and comply with site-specific credentialing requirements. You must be able to demonstrate a professional demeanor and thrive within a collaborative research environment.

Nice to have

Previous experience in a clinical research setting or healthcare support role is valued. Familiarity with electronic data capture tools and clinical trial management systems is preferred. Understanding of basic clinical trial methodology and common regulatory terminology is beneficial. Experience supporting diverse participant populations and engaging with community members is also preferred.

Practical notes

Hours, travel, visa, or deadlines stated in source.