Assistant Payroll Coordinator

About the role

As an Assistant Payroll Coordinator at Bamboohr, you will play a vital role in ensuring the accuracy and efficiency of our payroll processes. This position is ideal for someone who is detail-oriented and possesses strong organizational skills. You will collaborate closely with the payroll team to support various payroll functions, contributing to the overall financial health of the organization. Your work will directly impact employee satisfaction and compliance with relevant regulations.

Key facts

What you'll do

• Assist in the preparation and processing of bi-weekly payroll for all employees, ensuring timely and accurate payments.
• Maintain employee records, including new hires, terminations, and changes in pay rates or deductions.
• Verify timekeeping records and resolve discrepancies in hours worked, ensuring compliance with company policies.
• Support the payroll team in generating and distributing payroll reports to management and other departments as needed.
• Respond to employee inquiries regarding payroll, deductions, and benefits, providing exceptional customer service.
• Collaborate with HR to ensure that employee data is accurately reflected in the payroll system.
• Assist in the preparation of year-end payroll documents, including T4s and other tax-related forms.
• Stay updated on payroll legislation and best practices to ensure compliance with federal and provincial regulations.
• Participate in audits related to payroll and assist in the implementation of corrective actions as necessary.
• Assist in the development and improvement of payroll processes and procedures to enhance efficiency.
• Support the onboarding process for new employees by providing payroll-related information and documentation.
• Work closely with the finance team to reconcile payroll accounts and ensure accurate financial reporting.

Requirements

• A minimum of 2 years of experience in payroll processing or a related field.
• Strong understanding of payroll regulations and compliance requirements in Canada.
• Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication skills, both written and verbal, to interact with employees and management.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice to have

• Certification in payroll administration or a related field (e.g., PCP, CPM).
• Experience with accounting software or ERP systems.
• Familiarity with benefits administration and employee compensation structures.
• Previous experience in a fast-paced environment, preferably within the automotive industry.
• Knowledge of labor laws and regulations affecting payroll in Ontario.

Skills & tools

• Proficient in payroll processing software, such as ADP or Ceridian.
• Strong analytical skills to interpret payroll data and generate reports.
• Familiarity with tax regulations and compliance issues related to payroll.
• Ability to work collaboratively within a team and contribute to a positive work environment.
• Strong problem-solving skills to address payroll discrepancies and employee inquiries.

Practical notes

• This position is based in Cambridge, Ontario, and requires the ability to work in a fast-paced office environment.
• Candidates must have valid work authorization in Canada to be considered for this role.
• The salary for this position will be competitive and based on the candidate's experience and qualifications.
• Bamboohr is committed to creating a diverse and inclusive workplace; we encourage applications from all qualified individuals.
• Interested candidates can apply through the provided URL: https://401auto.bamboohr.com/careers/2226.

At Bamboohr, we value our employees and strive to create a supportive and engaging work environment. As an Assistant Payroll Coordinator, you will have the opportunity to grow your career while making a significant impact on our payroll operations. If you are passionate about payroll and want to be part of a dynamic team, we encourage you to apply today!