Payroll Assistant

About the role

The is responsible for ensuring the accurate and timely processing of payroll for all employees. This role requires a high level of integrity and precision in handling sensitive employee data and financial information. The successful candidate will work closely with the Payroll Supervisor to execute all payroll functions according to established procedures and deadlines. You will be the key owner of maintaining the consistency and reliability of payroll records across all systems. This position demands a proactive approach to managing routine tasks while adhering to strict compliance standards. You will play a critical role in supporting the financial wellbeing of the workforce by ensuring all payments are correct and processed on schedule. The role involves significant interaction with confidential employee information and requires a commitment to maintaining privacy and security at all times.

Key facts

What you'll do

• Execute the bi-weekly payroll run for plant and salaried employees as directed by the Payroll Supervisor, ensuring all calculations are verified and accurate.
• Perform daily audits and reviews of time and attendance adjustments for hourly paid employees, safeguarding the integrity and accuracy of all payroll data.
• Prepare and compile a variety of request forms, including retro adjustments, vacation money withdrawals, ROE requests, boot allowance claims, and medical notes, for timely reimbursement processing.
• Manage, update, and maintain comprehensive employee records, tracking base rate progressions, changes in address, phone numbers, banking information, payroll deductions, garnishments, permanent department transfers, and schedules within the Dayforce and AS400 systems.
• Monitor absenteeism trends on a daily basis and review the "No Show" report, recording all absences and preparing the required reports for management review.
• Record and track the daily internal transfer of employees between departments to ensure accurate application of rate changes in payroll systems.
• Assist in the onboarding process for new employees, ensuring all necessary forms are completed accurately before inputting the data into both Dayforce and AS400.
• Prepare and submit all necessary documentation for the benefits package for eligible employees, ensuring that Canada Life, Green Shield Canada, RRSP enrollment forms, and Blue Cross files are kept current and organized.
• Create and monitor access cards for new employees, visitors, and contractors, maintaining strict control over access permissions and records.
• Monitor and track employee vacation time on a weekly basis, ensuring balances are accurate and in compliance with company policies.
• Provide Time Loss and Wages information to support WCB, MPI Employers Verification of Earnings, and STD claims to insurance companies for illness or injury.
• Perform other payroll and benefits administration duties as assigned by the Payroll Supervisor to support the overall function of the department.

Requirements

• You need Familiarity with Ceridian
• Dayforce is an asset for performing system tasks efficiently.
• You need Basic accounting knowledge to understand financial transactions and ensure correct postings.
• You need Attention to detail to maintain high standards of accuracy in all payroll processes.
• You need the Ability to analyze problems and communicate effectively both verbally and in writing to resolve issues.
• You need Very good interpersonal skills and an ability to treat all staff professionally while having an aptitude for dealing with various individuals in a respectful manner.
• You need the Ability to exercise discretion, tact, diplomacy, and good judgment when handling sensitive or difficult situations and people.
• You need the Ability to balance multiple priorities, adhere to strict deadlines, and work well with others to accomplish departmental objectives.
• You need Good working knowledge of Excel and other Microsoft products to manage data and generate reports effectively.
• You need Secondary school graduation plus the completion of courses in accounting and payroll as a foundational educational requirement.
• You need Completion of courses in payroll administration is an asset to demonstrate advanced knowledge in the field.
• You need years' experience in a similar payroll role working in a unionized organization is preferred for understanding collective agreements.
• An equivalent combination of education and experience will be considered to evaluate candidates fairly.

Nice to have

The SOURCE document does not specify any preferred qualifications, skills, or experiences beyond the stated requirements. Therefore, there are no "Nice to have" items to list for this position. All listed criteria are mandatory or strongly preferred based on the provided text.

Practical notes

• Note: Run payroll bi-weekly for plant or salaried employees as directed by the Payroll Supervisor.
• Record and review time and attendance adjustments for hourly paid employees on a daily basis. ensuring integrity and accuracy of information.
• Preparing request forms such as retro adjustments, vacation money withdrawal, ROE requests, boot allowance and medical note etc., for reimbursement.
• Manage and update employee records, including base rate progression, changes in address, phone numbers, banking information, payroll deductions, garnishments, permanent department transfers, and schedules in both the Dayforce and AS400 systems.
• The role operates on a full-time salary basis within the Winnipeg, MB location.
• The successful candidate must be able to start promptly and adhere to the standard working hours defined by the company.
• No specific visa or travel requirements are outlined in the SOURCE text for this role.
• Candidates must meet the specified educational and experience criteria to be considered for the position.
• The deadline for application is not specified in the provided SOURCE material; interested candidates should apply as soon as possible to be considered.
• All tools and systems used in this role are dictated by the operational needs of the payroll department at Sunrisefarms.