Member Events Coordinator

About the role

This position supports member events execution at Soho House Mexico City with a focus on end to end logistics and on site oversight. You will own venue selection, room booking, menu review, seating layouts, and run of show materials in close partnership with the Member Events Manager. Digital platforms are used to upload member events for exposure while you manage incoming inquiries and attendee confirmations to maintain accurate records. You will collect partner information such as photos, bios, and event details to integrate into event materials and ensure a polished presentation. Contracts, receipts, and partner contact details are organized, stored, and kept current in record systems for audit and reference. You will oversee events on site and collect member feedback after each event to inform continuous improvements and future programming. Unconventional member experiences are conceived, including talent bookings for artist residencies and creative sessions that resonate with the House community. Proposals for DJ and band events are developed and presented to leadership and members to align with House standards. Collaborative meetings shape event implementation and inspire members, talent, and Soho House teams to deliver cohesive experiences. You will connect members to one another and create opportunities for members to host events, strengthening community ties within the House.

Key facts

What you'll do

Coordinate venue selection, room booking, menu review, seating layouts, and run of show materials in support of the Member Events Manager.

Utilize digital platforms to upload member events for exposure and handle incoming inquiries and attendee confirmations to sustain accurate records.

Collect partner information including photos, bios, and event details to integrate into event materials and marketing touchpoints.

Organize contracts, receipts, and partner contact details within record systems to ensure they are current and available for audit and reference.

Oversee events on site and collect member feedback after events to inform future improvements and refine programming.

Conceive unconventional member experiences such as talent bookings for artist residencies and creative sessions that resonate with the House community.

Develop proposals for DJ and band events and present them to leadership and members for consideration and approval.

Participate in collaborative meetings that shape event implementation and inspire members, talent, and Soho House teams.

Connect members to one another and create opportunities for members to host events, strengthening community ties within the House.

Align event programming to global monthly themes to ensure a cohesive member experience across all touchpoints.

Develop systems for tracking bookings and forward planning in collaboration with General Managers to support deadline and budget adherence.

Curate digital and in person stories to connect members across channels and reinforce the House narrative.

Drive member late night attendance through program initiatives that activate Houses during key hours and ensure relevant House floors are present daily.

Support members and team partners directly through consistent presence on relevant House floors during events and key hours.

Requirements

At least 2+ years of professional experience in cultural event production is required for this role.

Proficiency with Outlook, Excel, and industry software is necessary for day to day operations and accurate record keeping.

You are creatively driven, culturally in tune, collaborative, and communicate effectively with diverse stakeholders in all interactions.

You multitask and execute reliably under pressure in fast paced environments while maintaining strict attention to detail.

You demonstrate strong organization, research skills, and exceptional relationship building abilities with members and partners.

You are energetic, flexible, proactive, and a team player who positively impacts strategic and administrative initiatives.

Hospitality or music experience is beneficial but not mandatory for success in this role and will not exclude qualified candidates.

You hold a Bachelor's degree as a minimum educational requirement for professional growth in this position.

You are able to commit to the full schedule and responsibilities outlined for this role based on current operational needs.

Nice to have

Preferred candidates bring event production experience that blends logistics, creativity, and stakeholder management in cultural settings.

Experience with digital platforms and databases that support member engagement and data integrity is valued for efficient operations.

Cultural awareness and trend sensitivity that help shape relevant programming for diverse members are considered advantageous.

Collaboration across teams that ensures cohesive experiences from concept to execution is preferred for success in this role.

On site presence that enables real time problem solving and relationship building with members is seen as a positive attribute.

An approach focused on continuous improvement of event processes through feedback collection and systematic tracking is encouraged.

Practical notes

Typical interview steps

Leadership hiring usually includes a strategy case, a people scenario, and a values conversation. Candidates may be asked to turn around a struggling team or plan for growth. Past results are examined closely, especially how decisions were made. Interviewers dig into specific decisions you made and their consequences. Preparing two or three decision stories with numbers and lessons is the best use of time.

Good to know

Event production roles blend logistics, creativity, and stakeholder management.

Tools such as digital platforms and databases support member engagement and data integrity.

Cultural awareness and trend sensitivity help shape relevant programming for diverse members.

Collaboration across teams ensures cohesive experiences from concept to execution.

On site presence enables real time problem solving and relationship building with members.

Continuous improvement of event processes relies on feedback collection and systematic tracking.