Import/Export Transportation Coordinator

About the role

As an Import/Export Transportation Coordinator at Bamboohr, you will play a crucial role in managing the logistics of international shipping and receiving. Your expertise will ensure that all transportation activities are conducted efficiently and in compliance with relevant regulations. This position requires a keen eye for detail and the ability to coordinate multiple shipments simultaneously, making it essential for maintaining the flow of goods across borders. You will be part of a dynamic team in Ottawa, Ontario, dedicated to delivering high-quality service to our clients.

Key facts

What you'll do

• Oversee the entire import and export process, ensuring timely and accurate documentation for all shipments.
• Coordinate with freight forwarders, customs brokers, and carriers to facilitate smooth transportation of goods.
• Monitor shipment statuses and proactively address any issues that may arise during transit.
• Ensure compliance with all local, national, and international shipping regulations and customs requirements.
• Maintain accurate records of shipments, including invoices, packing lists, and customs declarations.
• Collaborate with internal departments, such as procurement and sales, to align logistics with business needs.
• Analyze shipping costs and negotiate rates with carriers to optimize transportation budgets.
• Prepare reports on shipping performance metrics, identifying areas for improvement and cost savings.
• Assist in the development and implementation of logistics strategies to enhance operational efficiency.
• Provide exceptional customer service by addressing inquiries and resolving issues related to shipments.
• Stay updated on industry trends and regulatory changes that may impact import/export operations.
• Participate in training sessions and workshops to continuously improve your knowledge and skills in logistics and transportation.

Requirements

• A minimum of 3 years of experience in import/export logistics or transportation coordination.
• Strong understanding of customs regulations and international shipping practices.
• Proficient in using logistics software and tools for shipment tracking and documentation.
• Excellent organizational skills with the ability to manage multiple projects simultaneously.
• Strong communication skills, both written and verbal, to effectively liaise with various stakeholders.
• Detail-oriented mindset with a focus on accuracy in documentation and compliance.
• Ability to work independently as well as collaboratively within a team environment.
• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Knowledge of freight forwarding and supply chain management principles is an asset.

Nice to have

• Experience with ERP systems related to logistics and inventory management.
• Familiarity with hazardous materials shipping regulations.
• Additional language skills, particularly in French or Spanish, are a plus.
• Certification in logistics or supply chain management (e.g., APICS, CLTD) is advantageous.

Skills & tools

• Strong analytical skills for evaluating shipping processes and identifying efficiencies.
• Proficiency in logistics management software and tools for tracking shipments and managing documentation.
• Excellent negotiation skills for working with carriers and service providers.
• Ability to adapt to changing priorities and work effectively under pressure.
• Strong problem-solving skills to address logistical challenges as they arise.

Practical notes

• This position is based in Ottawa, Ontario, and may require occasional travel for training or industry events.
• Candidates must have valid work authorization in Canada to apply for this role.
• The work environment is fast-paced, and the ability to prioritize tasks effectively is essential.
• Interested applicants can apply through the Bamboohr career portal at the provided URL.

Join Bamboohr as an Import/Export Transportation Coordinator and contribute to our mission of delivering high-quality logistics solutions. Your expertise will be vital in ensuring that our operations run smoothly and efficiently, making a significant impact on our overall success. We look forward to welcoming a dedicated professional to our team who is eager to grow and thrive in the logistics industry.