Procurement Specialist

About the role

You will administer the full procurement lifecycle, owning end-to-end processes from sourcing quotes and processing purchase requests to invoicing and contract management. You will act as the primary point of contact for stakeholders, ensuring timely and accurate execution across all procurement categories. You will drive vendor onboarding and manage relationships while analyzing performance metrics to improve delivery and compliance. You will maintain strict adherence to corporate finance policies, aligning procurement activities with budget tracking, forecasting, and depreciation management. You will lead process improvements to shorten contract review timelines and enhance operational efficiency across the procurement function. You will ensure all procurement activities comply with global technology standards and financial regulations, updating internal policies as required. You will leverage tools such as ServiceNow and NetSuite to maintain accurate records, track expenditures, and support data-driven decision-making.

Key facts

What you'll do

Provide day-to-day procurement support, including obtaining quotes, managing the purchasing process, workflows, and invoicing across multiple categories.

Processing of various purchasing requests, including, but not limited to, software subscriptions, hardware, telecommunications, professional services, office supplies, and facilities.

Conduct financial data analysis to identify cost-saving opportunities and support informed decision-making for future expenditures.

Align procurement activities with corporate finance policies, supporting budget tracking, forecasting, and depreciation management initiatives.

Update internal procurement policies to ensure compliance with global tech standards and financial regulations across all operational regions.

Manage and maintain vendor relationships, including onboarding new vendors and analyzing performance metrics to ensure service level compliance.

Oversee the vendor management process from a stakeholder's request to fully approved vendors, ensuring all requirements are met efficiently.

Administer contract lifecycle from review submission to final approval, assuming ownership of the process from initial review through negotiations, edits, redlines, and execution.

Analyze, review, and recommend process improvements to shorten timelines, reduce bottlenecks, and enhance overall procurement effectiveness.

Work within ServiceNow platform to process purchase orders, manage workflows, and track procurement status with accuracy and timeliness.

Utilize NetSuite and other accounting and business applications to reconcile transactions, monitor spend, and ensure financial integrity.

Support inventory control and asset management initiatives to maintain accurate records of hardware, software, and related assets.

Apply fundamental account principles and industry best practices to manage relationships with internal and external stakeholders.

Demonstrate strong organizational skills and the ability to juggle competing priorities in a fast-paced, dynamic technology environment.

Requirements

Bachelor's degree or equivalent combination of education, training, and experience is mandatory for this role.

Possess 2+ years of related experience in a Procurement or Purchasing role within a technology-based organization.

Have 1+ years of hands-on experience working in the ServiceNow platform for procurement and service management processes.

Demonstrate working knowledge of NetSuite and other various accounting and business applications used for financial tracking.

Show familiarity with Asset Management and Inventory control practices to ensure accurate tracking and reporting.

Possess working knowledge of all aspects of IT Hardware and software procurement processes and associated terminology.

Have experience with fundamental account principal concepts and industry best practices in procurement and vendor management.

Commit to maintaining strict confidentiality regarding trade secrets and sensitive corporate information as part of employment conditions.

Ability to perform this role in an office setting with regular attendance and adherence to company policies and procedures.

Nice to have

Preferred candidates will have experience with purchase order management and related contract administration tasks.

Familiarity with technology industry standards and trends in procurement will be considered an advantage.

Experience supporting cross-functional teams in a fast-paced cloud computing environment is highly valued.

Practical notes

This is a full-time position based at the Samsung Research America office located at 665 Clyde Avenue, Mountain View, CA, USA.

The role requires on-site presence during standard business hours as defined by company policy.

Candidates must be eligible to work in the United States without sponsorship for this position.

Travel is not required for this role under current job specifications.

Visa sponsorship is not available for this position at this time.

Applications will be reviewed on a rolling basis until the position is filled, so early submission is encouraged.