AR / AP Specialist

About the role

The plays a critical role in maintaining the financial integrity of the organization by executing precise and timely accounting operations. This position owns the full cycle of Accounts Payable and Accounts Receivable, ensuring that all transactions are processed accurately and in compliance with established financial controls. The specialist is responsible for managing vendor and customer financial interactions, from initial invoice and bill processing to final payment and reconciliation. They serve as the key point of contact for resolving financial discrepancies and ensuring that all monetary movements are correctly recorded and reported. This role requires a high level of ownership over data accuracy and process adherence to support the broader finance team. The specialist will directly contribute to the reliability of financial reporting by maintaining clean and organized account records. Success in this position means ensuring that cash flow and financial obligations are managed efficiently and without error. The role is integral to providing transparent and accurate financial data that supports strategic business decisions.

Key facts

What you'll do

• Support the Accounting team across core Accounts Receivable and Accounts Payable functions, ensuring timely, accurate processing and strong financial controls.
• Manage accounts payable processes, including invoice entry, vendor setup and maintenance, purchase order matching, payment preparation, data validation, and document management.
• Support accounts receivable activities, including customer invoicing, cash application, customer account reconciliations, aging review, and follow-up on outstanding balances.
• Research and resolve vendor and customer discrepancies, including billing issues, payment questions, short pays, credits, and account reconciliation variances.
• Assist with month-end close activities related to AR and AP, including accrual support, account reconciliations, reporting, and transaction review.
• Maintain accurate vendor and customer records, ensuring compliance with internal policies and documentation standards.
• Compile AR/AP data and prepare recurring reports for Accounting and Finance leadership, including aging schedules, payment status reports, and reconciliation summaries.
• Partner cross-functionally with Operations, Sales, Procurement, and Finance stakeholders to resolve issues and improve workflow efficiency.
• Identify opportunities to streamline AR/AP processes, improve data quality, and strengthen internal controls.
• Provide ad hoc support on special projects and high-priority tasks for the Accounting Manager.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Prior experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting preferred.
• Strong attention to detail with a high degree of accuracy in transaction processing and reconciliations.
• Ability to work independently, manage competing priorities, and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills, with the ability to work effectively with vendors, customers, and internal teams.
• You need Proficient in Microsoft Office applications, especially Excel.
• You need Experience with accounting or ERP systems preferred.

Practical notes

Note: Support the Accounting team across core Accounts Receivable and Accounts Payable functions, ensuring timely, accurate processing and strong financial controls.

Manage accounts payable processes, including invoice entry, vendor setup and maintenance, purchase order matching, payment preparation, data validation, and document management.

Support accounts receivable activities, including customer invoicing, cash application, customer account reconciliations, aging review, and follow-up on outstanding balances.

Research and resolve vendor and customer discrepancies, including billing issues, payment questions, short pays, credits, and account reconciliation variances.

Assist with month-end close activities related to AR and AP, including accrual support, account reconciliations, reporting, and transaction review.

Maintain accurate vendor and customer records, ensuring compliance with internal policies and documentation standards.

Compile AR/AP data and prepare recurring reports for Accounting and Finance leadership, including aging schedules, payment status reports, and reconciliation summaries.

Partner cross-functionally with Operations, Sales, Procurement, and Finance stakeholders to resolve issues and improve workflow efficiency.

Identify opportunities to streamline AR/AP processes, improve data quality, and strengthen internal controls.

Provide ad hoc support on special projects and high-priority tasks for the Accounting Manager.

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Prior experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting preferred.