Accounting & Payroll Administrator

About the role

Bamboohr is seeking an experienced Accounting & Payroll Administrator to join our dynamic team in Virginia Beach, Virginia. This full-time position is essential for managing our financial operations and ensuring the accuracy of payroll processes. The ideal candidate will play a pivotal role in maintaining financial records, processing payroll, and providing support for various accounting functions. If you are detail-oriented, organized, and possess a strong understanding of accounting principles, we encourage you to apply.

Key facts

What you'll do

• Oversee the complete payroll process, ensuring timely and accurate payment to all employees while adhering to federal and state regulations.
• Maintain and update employee records, including changes in status, benefits, and deductions, to ensure compliance with company policies and legal requirements.
• Prepare and process bi-weekly payroll, including calculating hours worked, overtime, and any applicable deductions or bonuses.
• Reconcile payroll discrepancies by collecting and analyzing information, resolving issues promptly to maintain employee satisfaction.
• Assist with the preparation of financial statements, including balance sheets, income statements, and cash flow statements, to provide insight into the company's financial health.
• Manage accounts payable and receivable functions, ensuring timely invoicing and payment processing while maintaining accurate financial records.
• Prepare and file necessary tax documents, including payroll taxes, ensuring compliance with all local, state, and federal regulations.
• Collaborate with the HR department to support employee onboarding and offboarding processes, including the setup of payroll accounts and benefits enrollment.
• Conduct regular audits of payroll and accounting processes to identify areas for improvement and implement best practices.
• Provide support during internal and external audits, ensuring all financial documentation is accurate and readily available.
• Assist in the development and implementation of accounting policies and procedures to enhance operational efficiency.
• Stay updated on changes in accounting regulations and payroll laws to ensure compliance and mitigate risks.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field is preferred.
• A minimum of 3 years of experience in accounting or payroll administration.
• Strong knowledge of accounting principles and payroll regulations, including tax compliance.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in financial reporting and payroll processing.
• Strong analytical and problem-solving skills, with the ability to handle sensitive information confidentially.
• Effective communication skills, both written and verbal, to interact with employees and management.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.

Nice to have

• Certification in payroll (e.g., CPP or FPC) or accounting (e.g., CPA) is a plus.
• Experience with HRIS systems and their integration with payroll processes.
• Familiarity with state-specific payroll regulations and tax laws.
• Previous experience in a manufacturing or service industry is beneficial.
• Knowledge of financial reporting standards and practices.

Skills & tools

• Proficient in accounting software such as QuickBooks or similar platforms.
• Advanced skills in Microsoft Excel for data analysis and reporting.
• Familiarity with payroll processing software and HRIS systems.
• Strong understanding of financial regulations and compliance requirements.
• Excellent organizational and time management skills.

Practical notes

• This position is based in Virginia Beach, Virginia, and requires the ability to work on-site.
• The work schedule typically follows standard business hours, with occasional overtime during peak periods.
• Candidates must be eligible to work in the United States; visa sponsorship is not available for this role.
• Interested applicants can apply through the Bamboohr careers page at https://pemcco.bamboohr.com/careers/190.

Join Bamboohr and contribute to our mission of delivering exceptional services while ensuring financial integrity and compliance. If you are ready to take on this exciting opportunity, we look forward to receiving your application!