Expense Specialist (6 month contract)

About the role

Pebl positions you as a critical operational owner within the Global Expense team, where you will serve as the primary quality and compliance checkpoint for high-volume employee expenditures. You will own the end-to-end audit lifecycle, ensuring that every report meets stringent global policy standards and local tax regulations without exception. This role demands a high degree of personal accountability for financial accuracy and process integrity across a geographically diverse workforce. You will act as the first line of defense against policy violations and data discrepancies, protecting the company from financial risk. Success in this position means maintaining an unwavering commitment to precision while processing large caseloads efficiently. You will be the key point of contact for employees seeking clarification on expense rules, requiring you to translate complex policies into clear, professional guidance. Ultimately, your work will directly impact the reliability of financial reporting and the trust stakeholders place in the expense function.

Key facts

What you'll do

• Perform comprehensive end-to-end audits of employee expense reports spanning over 30 countries, rigorously enforcing global expense policies and local tax compliance, including VAT and GST regulations.
• Utilize Expensify to accurately process, meticulously review, and make definitive decisions to approve or reject expense claims based on established policy criteria.
• Communicate clearly and professionally with employees, providing specific guidance and instructions when expense reports require corrections or additional supporting documentation.
• Ensure precise assignment of expense codes to the General Ledger, maintaining the integrity of financial data as it flows into NetSuite for accurate posting and reporting.
• Maintain detailed and organized records of all expense approvals and rejections to facilitate smooth audits and provide full operational visibility into the expense workflow.
• Demonstrate exceptional ownership in managing a consistently high volume of expense activity while safeguarding accuracy and strict adherence to company policy.
• Operate with a strong sense of urgency to meet strict processing deadlines, remaining responsive and available during critical EMEA business hours, typically 11:00 AM to 8:00 PM India Standard Time.
• Act as a compliance guardian by identifying patterns or anomalies in expense submissions that may indicate risk or require further investigation.
• Collaborate with internal stakeholders to resolve discrepancies quickly, ensuring that payments are processed only when fully compliant and verified.
• Contribute to the continuous improvement of expense procedures by providing feedback on system usability, policy clarity, and common pain points encountered by employees.
• Leverage advanced Excel skills to manipulate data, reconcile figures, and generate ad-hoc reports that support expense analysis and audit trails.
• Uphold the highest standards of confidentiality when handling sensitive employee financial information and company data on a daily basis.

Requirements

• Must possess a minimum of 3 years of proven experience in global expense management, payroll processing, financial operations, or a closely related accounting function.
• Must demonstrate professional-level proficiency with Expensify, NetSuite, and advanced Excel, including the ability to navigate and troubleshoot these platforms under tight deadlines.
• Must have hands-on experience managing multiple currencies and a solid understanding of international expense processes, including regional tax implications and reimbursement rules.
• Must have excellent written communication skills, with the ability to explain complex policy requirements clearly, professionally, and with patience to a diverse employee population.
• Must be highly detail-oriented, with a proven track record of maintaining accuracy and precision while managing high-volume financial transactions and repetitive tasks.
• Must be able to work independently, effectively prioritizing competing tasks and responsibilities while consistently meeting strict deadlines with minimal direct supervision.
• Must have a history of demonstrated reliability, professionalism, and responsiveness in a fast-paced, global work environment that operates across multiple time zones.
• Must be comfortable and available to support the team during core EMEA business hours, specifically a shift from 11:00 AM to 8:00 PM India Standard Time on a regular basis.
• Must comply with all company policies and procedures related to expense handling, data security, and confidentiality as part of the daily workflow.
• Must be legally authorized to work in the country where the position is located and meet any local regulatory requirements for employment in a financial operations role.

Practical notes

Please visit our career page for more information https://hellopebl.com/company/careers/.

Pebl is an Equal Opportunity Employer.

We power global teams and believe diverse perspectives drive innovation and impact. Employment decisions at Pebl are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. We're committed to fostering an inclusive culture where every teammate can thrive and do the best work of their career - anywhere in the world.