Office Manager

About the role

The is responsible for the holistic operation and ambiance of our Sofia office. In this capacity, you will manage office facilities, maintenance, repairs, and office improvements to ensure the physical space supports productivity and professionalism. You will coordinate cleaning services, contractors, suppliers, and building management to maintain seamless daily operations. The role requires you to oversee office equipment, service arrangements, and workplace standards so that infrastructure consistently meets team needs. You will organize business travel, accommodation, and airport transfers for employees and visitors, handling logistics from start to finish. You will communicate with hotels, transportation partners, and external agencies to confirm arrangements and resolve any issues. A key part of the position involves welcoming clients, partners, and guests, ensuring they experience a professional and positive first impression of Ndeavour. You will manage meeting rooms, office hospitality, kitchen facilities, and workplace amenities to support efficient and comfortable workdays.

Key facts

What you'll do

• You will manage office facilities, maintenance, repairs, and office improvements, ensuring the workspace remains functional and up to standard.
• You will coordinate cleaning services, contractors, suppliers, and building management to align schedules, address needs, and maintain quality.
• You will oversee office equipment, service arrangements, and workplace standards, monitoring performance and implementing corrective actions when necessary.
• You will maintain a clean, organized, and welcoming office environment that reflects Ndeavour's values and supports a professional atmosphere.
• You will organize business travel, accommodation, and airport transfers for employees and visitors, handling all logistics and documentation.
• You will communicate with hotels, transportation partners, and external agencies to confirm bookings, rates, and service details.
• You will welcome clients, partners, and guests, ensuring a professional experience from arrival through departure and handling any on-site needs.
• You will manage meeting rooms, office hospitality, kitchen facilities, and workplace amenities, scheduling usage and coordinating supplies.
• You will prepare refreshments and materials for meetings and events, ensuring availability and presentation standards are met.
• You will support internal events, team gatherings, and engagement activities, assisting with setup, operations, and follow-up.
• You will assist with initiatives related to company culture and employee experience, contributing ideas and execution support.
• You will handle vendor coordination, office supplies, and administrative documentation, maintaining records and managing relationships.
• You will support internal teams with administrative tasks as needed, providing flexibility and responsiveness to requests.
• You will maintain office inventory and ensure timely procurement, tracking usage and placing orders to avoid disruptions.
• You will be proficient in Microsoft Office (Outlook, Excel, Word), using these tools for communication, scheduling, and reporting.

Requirements

• You need years of experience in office administration, facilities, hospitality, or workplace management to demonstrate competence in complex environments.
• You need strong organizational, coordination, and multitasking abilities to manage diverse responsibilities and competing demands.
• You need excellent communication and interpersonal skills to interact professionally with staff, vendors, and visitors.
• You need a service-oriented mindset and the ability to create a positive workplace atmosphere through proactive support and care.
• You need good problem-solving skills and the ability to work independently with minimal supervision, making sound decisions when required.
• You need to be comfortable managing vendors, service providers, and multiple priorities while maintaining attention to detail and deadlines.
• You need to be proactive, reliable, and detail-oriented, with a sense of ownership and responsibility for outcomes and continuous improvement.
• You need to be flexible and willing to assist wherever needed, adapting to changing priorities and team requirements.
• You need a valid Category B driver's license, which is an advantage for handling travel coordination and related responsibilities.

Nice to have

The source does not specify any preferred or additional qualifications beyond the stated requirements, so no Nice to have items are listed.

Practical notes

For , the working arrangement is full_time based in Sofia. The role involves significant interaction with vendors, service providers, and internal teams, requiring reliability and clear communication. There is no mention of specific working hours, travel expectations outside of business travel coordination, visa requirements, or application deadlines in the provided source, so these aspects are not detailed here. The focus remains on the responsibilities, required skills, and core qualifications necessary to perform the position successfully.