Payroll Administrator

About the role

We are seeking a detail-oriented Payroll Administrator to join our People Operations team in Riga. You will provide essential support for payroll processing, ensuring our staff are paid accurately and on time while managing benefits and internal queries. In this capacity, you will serve as the main liaison between Finance and the broader workforce regarding all payroll matters. The role demands a high degree of ownership over the integrity and timeliness of payroll cycles. You will be responsible for maintaining accurate records and resolving any inconsistencies that may arise. Success in this position requires a proactive approach to learning and applying payroll regulations and best practices. You will play a key part in supporting the company's operational efficiency and employee satisfaction through precise administrative execution.

Key facts

What you'll do

Act as the primary contact for payroll-related questions from the Finance team and provide necessary data.

Resolve employee payroll discrepancies and maintain a formal query log to track issues and resolutions.

Execute payroll control tasks, including pre- and post-payroll checks to ensure compliance with internal and external standards.

Assist the Payroll Partner with end-to-end processing, data verification, and meticulous record maintenance for all payroll activities.

Manage payroll audit trails and documentation in strict accordance with GDPR and prevailing labour laws to ensure regulatory adherence.

Administer employee benefits, including managing renewals, maintaining accurate record keeping, and providing enrollment support to staff.

Process monthly payroll runs with accuracy and efficiency, handling calculations, deductions, and adjustments as required.

Monitor and update employee personal and bank account details to ensure payments are processed without error or delay.

Generate and distribute payroll reports and summaries to support Finance and People Operations decision-making and planning.

Maintain strict confidentiality regarding all employee payroll data and related sensitive information at all times.

Support ad hoc payroll projects and analyses that may arise due to organizational changes or regulatory requirements.

Communicate effectively with HR and Finance stakeholders to clarify payroll information and resolve queries promptly.

Ensure all payroll inputs are verified and validated before submission for final processing and approval.

Contribute to the continuous improvement of payroll processes by identifying inefficiencies and suggesting practical enhancements.

Requirements

Prior experience in a payroll, HR, or finance administrative role, including internships or junior-level positions, is essential for this position.

A high level of numerical accuracy is required to handle calculations and data with precision and care.

You must possess a structured approach to managing confidential information and safeguarding sensitive employee data.

Strong written and verbal communication skills are necessary for effective interaction with internal stakeholders and team members.

The ability to manage multiple tasks and adhere to strict payroll deadlines is a critical requirement for success in this role.

A growth mindset is essential, with a demonstrated desire to learn payroll operations and utilize AI tools for efficiency and accuracy.

Commitment to following procedures and maintaining compliance with company policies and legal regulations is mandatory.

Reliability and professionalism are expected in all interactions related to payroll administration and employee support.

Practical notes

Base salary range: €1660 to €2500 gross. Initial offers are typically between €1660 and €2080 gross until performance is assessed.

Benefits include medical cover, an annual learning budget, adaptive working arrangements, and a work-away scheme allowing up to 90 days of remote work per year.

You will also receive a generous holiday allowance, 3 volunteer days, and 4 company-wide wellness days annually.

We encourage all interested candidates to apply, even if you do not meet every requirement listed.

Contact your Talent Partner if you require any adjustments during the hiring process.