Procurement Operations Specialist

About the role

Farfetch is seeking a detail-oriented professional to manage operational tasks and data analysis for our Supply Chain categories. In this capacity, you will act as the crucial link between purchasing execution and vendor oversight, ensuring that our logistics, warehousing, and transportation functions operate without disruption. The successful candidate will monitor the entire procurement lifecycle, validating each step to maintain alignment with internal governance and external compliance. You will analyze complex datasets to uncover inefficiencies and translate findings into actionable strategies that enhance supply chain resilience. This role requires proactive communication, as you will serve as the primary liaison for logistics vendors and internal stakeholders. You will be responsible for driving process improvements that directly impact the efficiency of global order fulfillment. The position demands a high level of integrity and the ability to manage sensitive supplier information with discretion. Ultimately, your work will ensure that the luxury marketplace continues to deliver a seamless experience to customers in over 190 countries.

Key facts

What you'll do

• Validate and track purchase orders while ensuring strict adherence to internal policies and procedural integrity.
• Monitor order progress in real time to identify potential supply chain delays and implement corrective actions swiftly.
• Manage procurement dashboards and analyze spending patterns to uncover cost-saving opportunities and optimize resource allocation.
• Serve as the primary contact for logistics vendors and track supplier performance metrics to ensure service level targets are met.
• Support category managers by gathering in-depth market research and preparing Request for Information and Request for Proposal documentation.
• Maintain ERP and procurement software records with precision, ensuring that all supply chain contracts and supplier data are current and accurate.
• Guide new vendors through the qualification, risk assessment, and onboarding process to facilitate smooth integration into the ecosystem.
• Collaborate with the finance team to assist with budget management, variance analysis, and invoice processing to maintain financial accuracy.
• Analyze historical data to forecast future demand and supply constraints, enabling proactive decision-making.
• Conduct regular audits of procurement activities to ensure compliance with regulatory requirements and internal controls.
• Streamline communication flows between stakeholders to reduce lead times and improve overall operational efficiency.
• Develop and maintain vendor databases, ensuring that all contact and performance information is meticulously organized.
• Generate detailed reports on key performance indicators to support strategic sourcing decisions and continuous improvement initiatives.
• Contribute to special projects aimed at enhancing supply chain sustainability and ethical sourcing standards.

Requirements

• Hold a BA or BS degree in Business, Engineering, Economics, or Supply Chain Management from an accredited institution.
• Possess 1 to 5 years of professional experience in sourcing, procurement, or supply chain operations within a commercial environment.
• Demonstrate fluency in the English language, both written and verbal, to communicate effectively with global stakeholders.
• Exhibit a strong ability to analyze data and identify trends using spreadsheets and basic statistical tools.
• Show proven experience managing relationships with international stakeholders across different time zones and cultural contexts.
• Display a capacity to handle shifting priorities and consistently meet strict deadlines in a fast-paced setting.
• Bring a meticulous approach to detail, ensuring accuracy in data entry, reporting, and documentation.
• Maintain a solid understanding of procurement principles, including contract management and supplier evaluation.

Nice to have

• Possess prior experience using Coupa or similar procurement platforms.
• Hold a background in project management with a proven track record of delivering complex initiatives.

Practical notes

• This position operates on a hybrid schedule, requiring 3 days in the office and 2 days working from home.
• The role is based in Porto, Portugal, and is eligible for the standard company benefits which include health insurance, critical illness coverage, and a pension scheme.
• The engagement is permanent, and the position follows the standard working hours as defined by local labor laws.
• Farfetch strictly prohibits the use of messaging applications for recruitment purposes, and candidates should be wary of any requests for payment.
• The company is an equal opportunity employer and is committed to providing reasonable accommodations for applicants with disabilities or special needs during the selection process.

This role is integral to the support structure of the luxury marketplace, ensuring that the intricate network of suppliers and logistics partners function harmoniously. The Procurement Operations Specialist will be expected to adapt to the dynamic nature of the fashion industry, where trends and demands evolve rapidly. Success in this position will be measured by the ability to reduce lead times, improve order accuracy, and contribute to the overall profitability of the supply chain. The selected individual will work closely with cross-functional teams, requiring strong interpersonal skills and the capability to negotiate favorable terms with vendors. Proficiency in managing multiple tasks simultaneously will be essential to meet the rigorous standards of the role. The ideal candidate will bring a analytical mindset and a commitment to process excellence. This is an opportunity to join a global organization that values innovation and operational excellence.