Senior Project Manager, Events

About the role

FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. We work at the intersection of machine learning, safety research, and policy, supporting a global community of researchers and practitioners. Since our founding in July 2022, we have grown quickly to 40+ staff, producing 30+ influential academic papers, and established the leading AI Safety events for research and international cooperation. Our work is recognized globally, with publications at premier venues and features in the Financial Times, Nature News, Forbes, and MIT Technology Review. We drive practical change through red-teaming with frontier model developers and government institutions. Most recently, we discovered major issues with Anthropic's latest model the same day it was released and worked with OpenAI to safeguard their latest model. Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio. We also operate FAR.Labs, an AI safety-focused co-working space in Berkeley, housing 40 members, as well as support the community through targeted grants to technical researchers.

FAR.AI is seeking a Senior Project Manager, Events to bring structure, momentum, and visibility to a growing portfolio of events. This is a role for someone who enjoys coordinating complex work, is comfortable juggling multiple events and priorities at once, and knows how to keep projects moving without becoming the bottleneck. Our events portfolio includes more than a dozen workshops, conferences, and partner convenings each year. Every event has its own goals, stakeholders, timeline, and operational challenges. Some run simultaneously. Most evolve quickly. You will be the person who helps teams stay organized, surfaces risks before they become problems, and creates enough clarity and process that a busy events calendar feels manageable rather than chaotic. Success in this role means being able to hold a lot of moving pieces at once while keeping stakeholders aligned and informed. You will be equally comfortable tracking the details of an individual event and maintaining visibility across the broader portfolio, helping ensure that deadlines are met, dependencies are managed, and nothing falls through the cracks when priorities shift. Please note that this role is focused on event project management, logistics, and production. It is not a content strategy or event programming role.

What you'll do

You will own end-to-end project planning and delivery for multiple assigned events running concurrently, from initial kickoff through post-event wrap. You will move quickly and fluidly between events at different stages: one in planning, one in final prep, one wrapping without losing quality or detail on any of them. You will manage the full logistics checklist across events including venue and vendor coordination, participant invitations and communications, budget tracking, on-site execution, and post-event wrap-up. You will make real-time calls on scope, resourcing, and sequencing when things change, which they will. You will work closely with designated teammates to ensure timelines are realistic, dependencies are mapped, and nothing falls through the cracks. You will support junior PMs by ensuring they have full context on events from the design stage, not just execution, so they can take real ownership rather than just completing tasks. You will build the habits and systems that let the team operate with increasing autonomy over time. You will act as a model for what good, high-throughput project management looks like in practice. You will coordinate dependencies between events and across functions such as content, communications, operations, and technical infrastructure so planning pods aren't blocked waiting on each other. You will flag capacity issues, timeline conflicts, and resource gaps early, with a clear recommendation on how to resolve them.

Requirements

You have 5-8 years of experience managing large-scale or high-complexity events from start to finish. You have demonstrated experience managing a high volume of events concurrently. You are able to hold a large amount of detail across multiple workstreams without losing sight of the big picture, and you communicate clearly to different audiences. You are energized by a fast pace and a full plate, not just tolerant of it. You have a demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence. You have experience coordinating remote individuals, teams, events, and partners across time zones. You are comfortable making decisions with incomplete information and navigating ambiguity. You possess strong written and verbal communication skills for coordinating with stakeholders at all levels.

Nice to have

The SOURCE does not specify preferred items under Nice to have.