Executive Operations Partner

About the role

We are seeking several execution-oriented professionals to act as key collaborators with our leadership team. In this role, you will work closely with the CEO's Executive Operations Partner to oversee critical priorities and enhance operational efficiency as our organization expands.

Key facts

What you'll do

• Serve as a strategic ally to the leadership team by ensuring alignment on business objectives and priorities.
• Identify and propose proactive solutions to operational challenges instead of waiting for directives.
• Develop and optimize internal processes to facilitate the company's growth and scalability.
• Foster strong interdepartmental relationships to act as a dependable point of contact for various teams.
• Streamline communication with leadership by effectively managing information flow.
• Oversee professional correspondence with key stakeholders, including investors, board members, clients, and potential hires.
• Organize intricate travel arrangements, meeting logistics, and significant corporate events.
• Manage day-to-day administrative responsibilities such as calendar oversight, expense tracking, and meeting preparation.

Requirements

• Exceptional organizational skills with a demonstrated ability to navigate changing priorities.
• A proactive mindset for identifying and addressing potential risks or scheduling conflicts.
• Quick to respond and comfortable making decisions in a fast-paced environment with frequent text-based communication.
• Meticulous attention to detail and a strong commitment to follow-through on tasks.
• Excellent professional communication abilities, maintaining a focus on confidentiality and discretion.
• Capability to excel in a dynamic, autonomous, and often ambiguous startup atmosphere.
• Must be able to work on-site five days a week at our San Francisco office.

Nice to have

• Previous experience supporting founders or C-suite executives.
• A professional background in the artificial intelligence, technology, or startup industries.
• Familiarity with growth-stage companies, particularly those in Series B or Series C funding rounds.
• A history of successfully organizing large-scale events, sales kickoff meetings, or offsite gatherings.

Skills & tools

• Proficiency in Slack for team communication.
• Experience using Notion for project management and documentation.
• Familiarity with customer relationship management (CRM) software, such as Salesforce.
• Knowledge of expense management tools like Ramp.

Practical notes

Our office is conveniently situated within walking distance of the Caltrain station, making it accessible for daily commuting. This position is a full-time, on-site role that necessitates a consistent presence in the office to support our leadership and operational needs effectively.

In this role, you will be instrumental in shaping the operational landscape of our organization. Your ability to maintain focus on strategic priorities while managing day-to-day tasks will be crucial as we navigate the complexities of growth. You will have the opportunity to work closely with our leadership team, contributing to the overall success of the company.

As an Executive Operations Partner, you will play a vital role in ensuring that our operations run smoothly and efficiently. Your proactive approach and strategic mindset will help us tackle challenges head-on, while your organizational skills will keep us on track as we pursue our goals.

We value individuals who are not only skilled but also passionate about making a difference in a fast-paced environment. If you thrive in a setting where you can take initiative and drive results, we would love to hear from you. Join us at Factory, where you can be part of a dynamic team dedicated to innovation and excellence.

This position offers a competitive salary commensurate with experience, along with opportunities for professional growth and development. We are committed to fostering a diverse and inclusive workplace, and we encourage applicants from all backgrounds to apply. If you are ready to take on this exciting challenge, we invite you to submit your application and become a part of our journey.

About the company

Our mission is to bring autonomy to software engineering. We build software development agents that accelerate the world's largest enterprise engineering teams.