AP/AR Specialist (Freight and Logistics)

About the role

As an AP/AR Specialist at Expedock, you will play a pivotal role in managing the accounts payable and accounts receivable functions within our freight and logistics operations. This position is essential for ensuring accurate financial transactions and maintaining strong relationships with our vendors and clients. You will be responsible for processing invoices, reconciling accounts, and providing insights that support our financial health. Your attention to detail and analytical skills will contribute significantly to our operational efficiency and overall business success.

Key facts

What you'll do

• Process and verify invoices from vendors and service providers, ensuring accuracy and compliance with company policies.
• Manage the accounts receivable process, including invoicing clients, tracking payments, and following up on overdue accounts.
• Reconcile discrepancies in accounts payable and receivable, collaborating with internal teams to resolve issues promptly.
• Maintain accurate records of all financial transactions, ensuring that documentation is complete and up-to-date.
• Prepare monthly financial reports related to accounts payable and receivable, providing insights into cash flow and outstanding liabilities.
• Assist in the month-end and year-end closing processes, ensuring that all financial data is accurate and submitted on time.
• Develop and implement efficient processes for managing accounts payable and receivable, identifying areas for improvement.
• Liaise with external auditors during financial audits, providing necessary documentation and explanations as required.
• Support the finance team in budgeting and forecasting activities by providing relevant financial data and analysis.
• Collaborate with logistics and operations teams to ensure timely processing of payments related to freight and shipping services.
• Stay updated on industry trends and best practices in accounts payable and receivable management, applying this knowledge to enhance our processes.
• Provide exceptional customer service to both internal and external stakeholders, addressing inquiries and resolving issues in a timely manner.

Requirements

• Bachelor's degree in finance, accounting, or a related field.
• A minimum of 3 years of experience in accounts payable and receivable, preferably within the freight and logistics sector.
• Strong understanding of accounting principles and financial regulations.
• Proficiency in accounting software and ERP systems; experience with [specific software used by Expedock, if known] is a plus.
• Excellent analytical skills with a keen attention to detail.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Exceptional communication skills, both written and verbal, to interact with vendors, clients, and team members.
• Ability to work independently and as part of a team in a fast-paced environment.
• Knowledge of freight and logistics operations is highly desirable.

Nice to have

• Certification in accounting or finance (e.g., CPA, CMA) is a plus.
• Experience with financial reporting and analysis tools.
• Familiarity with international trade regulations and compliance issues.
• Previous experience in a remote work environment.
• Bilingual skills, particularly in languages relevant to our client base, are advantageous.

Skills & tools

• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Experience with accounting software such as QuickBooks, SAP, or similar platforms.
• Familiarity with cloud-based financial management tools.
• Strong problem-solving skills and the ability to think critically.
• Excellent time management skills and the ability to prioritize tasks effectively.

Practical notes

• The position is remote, but candidates should be available to work during standard business hours in [specific time zone, if known].
• Salary is competitive and commensurate with experience; specific figures will be discussed during the interview process.
• Visa sponsorship may be available for qualified candidates.
• Interested applicants can apply through the Expedock careers page at [https://expedock.bamboohr.com/careers/103].

At Expedock, we value innovation and dedication, and we are looking for a motivated AP/AR Specialist who is ready to contribute to our mission in the freight and logistics industry. If you are passionate about finance and eager to make an impact, we encourage you to apply and join our dynamic team.