Order Coordination Specialist - Geotechnics

About the role

As an Order Coordination Specialist in the Geotechnics division at Bamboohr, you will play a pivotal role in ensuring the seamless processing and management of orders related to geotechnical projects. Your expertise will contribute to the efficiency of our operations, enabling us to deliver high-quality solutions to our clients. This position offers a unique opportunity to work in a dynamic environment where you will collaborate with various teams to ensure that projects are executed on time and within budget.

Key facts

What you'll do

• Manage and oversee the entire order process from initiation to completion, ensuring accuracy and timeliness in all transactions.
• Collaborate closely with project managers, engineers, and other stakeholders to gather necessary information for order fulfillment.
• Maintain comprehensive records of orders, including specifications, delivery schedules, and client communications, ensuring all documentation is up to date.
• Coordinate with suppliers and vendors to secure materials and services required for geotechnical projects, negotiating terms and prices as necessary.
• Monitor inventory levels and forecast demand to ensure that materials are available when needed, minimizing delays in project execution.
• Address and resolve any issues that may arise during the order process, including discrepancies in orders or delays in delivery.
• Prepare and present reports on order status, inventory levels, and project timelines to management, providing insights for decision-making.
• Assist in the development and implementation of standard operating procedures for order coordination, continuously seeking ways to improve efficiency.
• Provide exceptional customer service by responding to inquiries from clients and stakeholders promptly and professionally.
• Participate in training and development opportunities to enhance your skills and knowledge in geotechnics and order management.
• Work closely with the finance department to ensure accurate invoicing and payment processing related to orders.
• Support the sales team by providing technical information and assistance during the bidding process for new projects.

Requirements

• Bachelor's degree in a relevant field such as engineering, business administration, or logistics.
• A minimum of 3 years of experience in order coordination, logistics, or a related role, preferably within the construction or geotechnical industry.
• Strong understanding of geotechnical products and services, with the ability to communicate technical information effectively.
• Proficient in using order management software and Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Excellent organizational skills with a keen attention to detail, ensuring accuracy in all aspects of order processing.
• Strong interpersonal and communication skills, capable of working collaboratively with diverse teams and stakeholders.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Problem-solving mindset with the ability to think critically and make informed decisions.
• Fluency in Polish and English, both written and spoken, is essential for effective communication with clients and team members.

Nice to have

• Experience with ERP systems or specialized software used in the construction or geotechnical sectors.
• Familiarity with international shipping and logistics processes, particularly in relation to geotechnical materials.
• Knowledge of project management methodologies and tools, enhancing your ability to contribute to project success.
• Previous experience in customer service or client-facing roles, providing a strong foundation for effective communication.

Skills & tools

• Order management software
• Microsoft Office Suite (Excel, Word, PowerPoint)
• ERP systems (e.g., SAP, Oracle)
• Communication tools (e.g., email, project management software)

Practical notes

• This position is based in Ruda Śląska, Śląsk, and may require occasional travel to project sites or supplier locations.
• Candidates must be eligible to work in Poland; visa sponsorship is available for qualified applicants.
• The work environment is collaborative, and you will be expected to engage with various teams to achieve common goals.

META

Company: Bamboohr

Title: Order Coordination Specialist - Geotechnics

Listed

location: Ruda Śląska, Śląsk

Job type: Full-time

Apply URL: https://dywidag.bamboohr.com/careers/746

About the company

Discover DYWIDAG's advanced engineering solutions for bridges, buildings, tunnels, and more. Strengthening infrastructure worldwide with innovation and expertise.