db Group - Group Corporate Administrator

About the role

As a Group Corporate Administrator at Db Group, you will play a pivotal role in managing corporate governance and compliance across our organization. This position is ideal for a detail-oriented professional who thrives in a fast-paced environment and is committed to upholding the highest standards of corporate administration. You will collaborate with various departments to ensure that all corporate activities align with legal and regulatory requirements while supporting the strategic objectives of the company.

Key facts

What you'll do

• Oversee and manage the company's corporate governance framework, ensuring compliance with local and international regulations.
• Prepare and maintain corporate documents, including minutes of meetings, resolutions, and statutory filings.
• Liaise with external stakeholders, including regulatory bodies, auditors, and legal advisors, to facilitate smooth corporate operations.
• Assist in the preparation of annual reports and other corporate communications, ensuring accuracy and adherence to deadlines.
• Coordinate and support board meetings, including logistics, agenda preparation, and documentation distribution.
• Monitor changes in corporate legislation and advise management on necessary adjustments to policies and procedures.
• Maintain accurate and up-to-date records of the company's corporate structure, including subsidiaries and joint ventures.
• Support the onboarding process for new directors and officers, ensuring they are well-informed about their roles and responsibilities.
• Conduct research on best practices in corporate governance and recommend improvements to enhance operational efficiency.
• Collaborate with internal teams to ensure compliance with company policies and procedures, fostering a culture of accountability.
• Assist in the development and implementation of corporate policies and procedures to streamline administrative processes.
• Provide administrative support to senior management as needed, including scheduling meetings and managing correspondence.

Requirements

• Bachelor's degree in Business Administration, Law, or a related field.
• A minimum of 3 years of experience in corporate administration or governance, preferably within a corporate environment.
• Strong understanding of corporate laws and regulations applicable in Malta and the EU.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Exceptional written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite and familiarity with corporate governance software.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.

Nice to have

• Previous experience in a multinational corporation or a corporate services provider.
• Knowledge of financial regulations and compliance standards.
• Professional certifications in corporate governance or administration (e.g., ICSA, CGMA).
• Fluency in additional languages, particularly Maltese or Italian.

Skills & tools

• Strong analytical and critical thinking abilities to assess complex situations and provide effective solutions.
• Proficient in document management systems and corporate governance software.
• Familiarity with project management tools to track progress and ensure timely completion of tasks.
• Excellent interpersonal skills to build relationships with stakeholders at all levels of the organization.

Practical notes

• This position is based in Mriehel, Malta, and requires a full-time commitment.
• The successful candidate will receive support for relocation and visa processing if necessary.
• The role may involve occasional travel for meetings or training sessions, both locally and internationally.
• Candidates should be prepared to undergo a background check as part of the hiring process.

META

Company: Db Group

Title: db Group

Group Corporate Administrator

Listed

location: Mriehel, Malta

Job type: Full-time

Apply URL: https://dbgroup.bamboohr.com/careers/1267

In summary, the Group Corporate Administrator position at Db Group offers an exciting opportunity for a professional looking to advance their career in corporate governance. With a focus on compliance, documentation, and stakeholder engagement, this role is essential for maintaining the integrity and efficiency of our corporate operations. If you possess the required skills and experience, we encourage you to apply and join our dynamic team in Malta.