Rental & Leasing Support Administrator

About the role

Bamboohr is seeking a Rental & Leasing Support Administrator to join their organization in a part-time capacity. This position serves as a key administrative resource for the leasing and rental operations, helping to keep processes organized and moving forward. The administrator will handle a range of clerical and coordination tasks that support the broader leasing team in delivering reliable service to clients and partners. The ideal candidate is someone who thrives in a structured environment and takes pride in maintaining accurate records and clear communication.

Key facts

What you'll do

• Assist with the preparation and processing of rental agreements and leasing contracts for various properties and tenants
• Coordinate and schedule property viewings, lease signing appointments, and follow-up meetings with relevant stakeholders
• Maintain comprehensive and up-to-date records of all active leases, renewals, amendments, and terminations in the company database
• Prepare regular reports, summaries, and status updates for the leasing team and management on ongoing activities
• Respond to incoming inquiries from tenants and landlords regarding lease terms, payment schedules, and contractual obligations
• Review and verify that all required documents are complete, accurate, and properly filed before lease execution proceeds
• Liaise with property management teams to track maintenance requests and address tenant concerns related to leased properties
• Support the reconciliation of lease-related invoices and ensure all payments are correctly recorded in the financial system
• Help onboard new leasing partners by collecting necessary paperwork and verifying identity and authorization documentation
• Monitor lease expiration dates and proactively flag upcoming renewals, vacancies, and contract milestones to the appropriate team members
• Organize and archive physical and digital lease files in accordance with company record-keeping policies and procedures
• Assist with the coordination of move-in and move-out inspections, ensuring all checklists are completed and documented

Requirements

• High school diploma or equivalent qualification; further education in business administration or a related field is beneficial
• Prior experience in a rental, leasing, or property management administrative role is preferred but not required
• Strong written and verbal communication skills with the ability to interact professionally with a wide range of parties
• Comfortable working with standard office software including word processing, spreadsheet, and email applications on a daily basis
• Demonstrated ability to manage multiple tasks simultaneously and meet established deadlines within a part-time work schedule
• A high level of attention to detail and accuracy when handling sensitive financial, legal, and personal documents
• Familiarity with database entry and record-keeping systems to maintain organized and easily retrievable files and records
• Reliable, punctual, and dependable with the flexibility to adjust availability as business needs require
• Ability to work independently with minimal supervision while also collaborating effectively with team members across departments
• A positive and professional attitude with a willingness to learn new systems and processes as the role evolves

Nice to have

• Familiarity with property management software or leasing platforms commonly used in the rental industry
• Experience working with high-volume data entry and spreadsheet management with a focus on accuracy and speed
• Knowledge of local rental regulations, leasing compliance standards, and tenant rights would be a valuable asset
• Bilingual capabilities or experience serving diverse client populations in a professional and respectful service environment
• Previous exposure to basic bookkeeping, invoicing, or accounts receivable tasks in an administrative setting

Skills & tools

• Microsoft Office Suite including Word, Excel, and Outlook for daily administrative and communication tasks
• Google Workspace for collaborative document creation, shared spreadsheets, and team coordination activities
• Database management and filing systems for maintaining organized lease records, correspondence, and supporting documents
• Email and calendar management tools for scheduling appointments, reminders, and stakeholder communications efficiently
• Basic bookkeeping and invoice tracking skills for handling lease-related financial documentation and payment records
• Document scanning and digital filing systems to maintain paperless records and reduce physical storage needs
• General familiarity with customer relationship management platforms or property management software is advantageous

Practical notes

• This is a part-time position, and the specific weekly hours and schedule will be discussed during the interview process
• The role may require some flexibility in availability to accommodate leasing activity peaks and stakeholder meeting times
• Bamboohr is committed to fostering a supportive and inclusive work environment where administrative professionals are valued and heard
• Candidates are encouraged to submit their resume along with any relevant certifications or training documentation with their application
• The hiring process may include one or more interviews with members of the leasing and administrative teams at Bamboohr