Payroll Specialist I

About the role

As a Payroll Specialist I at Asure Software, you will play a critical role in managing payroll processes for our diverse client base. Your expertise will ensure that employees are compensated accurately and on time, while also maintaining compliance with applicable regulations. This position is ideal for detail-oriented individuals who thrive in a fast-paced environment and are passionate about delivering exceptional service. You will be part of a collaborative team that values accuracy and efficiency in payroll processing.

Key facts

What you'll do

• Process payroll for a variety of clients, ensuring accuracy in calculations and adherence to deadlines.
• Review and verify timekeeping records to ensure that all hours worked are accurately captured and reported.
• Handle payroll-related inquiries from employees and management, providing timely and effective resolutions.
• Maintain compliance with federal, state, and local payroll regulations, including tax withholdings and reporting requirements.
• Assist in the preparation of payroll reports and summaries for management review, ensuring that all data is accurate and up-to-date.
• Collaborate with HR to ensure that employee records are maintained accurately, including new hires, terminations, and changes in employment status.
• Support the implementation of payroll software updates and enhancements, contributing to process improvements.
• Participate in audits and assist with the preparation of documentation required for internal and external reviews.
• Stay informed about changes in payroll legislation and best practices, ensuring that the company remains compliant.
• Assist in training new team members on payroll processes and systems, fostering a culture of knowledge sharing.
• Contribute to special projects as assigned, which may include system upgrades or process optimization initiatives.
• Maintain confidentiality of sensitive payroll information and uphold the highest standards of data security.

Requirements

• A minimum of 1-2 years of experience in payroll processing or a related field.
• Strong understanding of payroll regulations and compliance requirements at the federal, state, and local levels.
• Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in data entry and calculations.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective communication skills, both written and verbal, to interact with employees and management.

Nice to have

• Experience with payroll systems such as ADP, Paychex, or similar platforms.
• Knowledge of HR processes and systems, providing a holistic understanding of employee management.
• Certification in payroll processing, such as CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification).
• Familiarity with benefits administration and related payroll deductions.
• Experience in a fast-paced, high-volume payroll environment.

Skills & tools

• Proficient in payroll software and systems, with a strong emphasis on accuracy and efficiency.
• Advanced Excel skills, including the ability to create complex formulas and analyze data sets.
• Strong analytical skills to identify discrepancies and resolve payroll issues effectively.
• Excellent time management skills, enabling you to handle multiple tasks and meet tight deadlines.
• Ability to work collaboratively within a team while also being self-motivated and proactive.

Practical notes

• This position is based in Burlington, Vermont, and may require occasional overtime during peak payroll periods.
• As a Payroll Specialist I, you will report to the Payroll Manager and work closely with other departments, including HR and Finance.
• The role may involve remote work options, depending on company policy and operational needs.
• Training will be provided for specific payroll software and internal processes, ensuring you are well-equipped to succeed in your role.

Join Asure Software and become a vital part of our payroll team, where your contributions will directly impact the satisfaction and financial well-being of our employees. If you are ready to take the next step in your payroll career, we encourage you to apply today!