3107 - Administrative Officer - Mid

About the role

Asgi is seeking a dedicated and detail-oriented Administrative Officer to join our team in Norfolk, Virginia. This mid-level position is integral to the smooth operation of our administrative functions, supporting various departments and ensuring that organizational processes run efficiently. The ideal candidate will bring a proactive approach to problem-solving and a commitment to maintaining high standards of service within our administrative framework.

Key facts

What you'll do

• Manage daily administrative tasks, including scheduling meetings, organizing travel arrangements, and maintaining office supplies to ensure a productive work environment.
• Serve as the primary point of contact for internal and external communications, effectively managing inquiries and facilitating information flow across departments.
• Assist in the preparation and distribution of reports, presentations, and other documentation, ensuring accuracy and adherence to company standards.
• Collaborate with team members to coordinate projects, track progress, and ensure deadlines are met, contributing to the overall success of departmental initiatives.
• Maintain and update filing systems, both electronic and physical, to ensure easy access to important documents and compliance with data management policies.
• Support the onboarding process for new employees, including preparing orientation materials and facilitating introductions to key staff members.
• Conduct research and compile data to assist in decision-making processes, providing insights that help drive operational improvements.
• Participate in the development and implementation of administrative policies and procedures, helping to streamline operations and enhance efficiency.
• Assist in budget tracking and expense reporting, ensuring that all financial documentation is accurate and submitted in a timely manner.
• Organize company events and meetings, including logistics, catering, and venue arrangements, to foster a positive workplace culture.
• Provide training and support to junior administrative staff, helping to cultivate a collaborative and knowledgeable team environment.
• Monitor office equipment and coordinate maintenance and repairs as needed, ensuring that all tools and resources are functional and available for use.

Requirements

• A minimum of 3 years of experience in an administrative role, preferably in a corporate or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with a keen attention to detail.
• Demonstrated ability to work independently as well as collaboratively within a team setting.
• Experience in budget management and financial reporting is a plus.
• A proactive approach to problem-solving, with the ability to anticipate needs and take initiative.
• High level of discretion and confidentiality when handling sensitive information.

Nice to have

• Familiarity with project management tools such as Trello, Asana, or similar platforms.
• Experience in a role that required interaction with clients or stakeholders, enhancing customer service skills.
• Knowledge of HR processes and procedures, particularly related to onboarding and employee engagement.
• Previous experience in a non-profit or governmental organization may be advantageous.

Skills & tools

• Strong proficiency in office software and tools, including document management systems and communication platforms.
• Ability to adapt to new technologies and software as needed to improve administrative processes.
• Excellent time management skills, with a focus on meeting deadlines and delivering quality work.
• Strong interpersonal skills to build relationships with colleagues and external partners.

Practical notes

• This position is based in Norfolk, Virginia, and may require occasional travel for meetings or events.
• The salary for this role is competitive and commensurate with experience.
• Asgi is committed to diversity and inclusion in the workplace and welcomes applicants from all backgrounds.
• Candidates must be eligible to work in the United States; visa sponsorship is not available for this position.

META

Company: Asgi

Title: 3107

Administrative Officer - Mid

Listed

location: Norfolk, Virginia

Job type: full_time

Apply URL: https://asgi.bamboohr.com/careers/297