0025 - Ad Hoc Mission Support Coordinator

About the role

Asgi is seeking a dedicated and proactive Ad Hoc Mission Support Coordinator to join our team in Honolulu, Hawaii. This full-time position plays a crucial role in ensuring the smooth execution of various missions and projects by providing logistical and administrative support. The ideal candidate will be adept at multitasking, possess strong organizational skills, and demonstrate the ability to work collaboratively in a fast-paced environment. This role offers an exciting opportunity to contribute to impactful missions while working alongside a dynamic team.

Key facts

What you'll do

• Coordinate and manage logistical arrangements for ad hoc missions, including travel, accommodations, and transportation for team members.
• Serve as the primary point of contact for mission-related inquiries, providing timely responses and support to team members and stakeholders.
• Develop and maintain detailed mission plans, ensuring all tasks are clearly outlined and deadlines are met.
• Collaborate with various departments to gather necessary resources and information for mission execution.
• Monitor and track mission budgets, ensuring all expenditures are documented and reported accurately.
• Prepare and distribute mission-related documentation, including itineraries, briefings, and reports, to ensure all participants are well-informed.
• Conduct post-mission evaluations to assess outcomes and gather feedback for future improvements.
• Assist in the training and onboarding of new team members, providing guidance on mission protocols and procedures.
• Utilize project management tools to streamline processes and enhance communication among team members.
• Participate in regular team meetings to discuss ongoing projects, share updates, and address any challenges that may arise.
• Foster a positive and collaborative team environment, encouraging open communication and teamwork.
• Stay informed about industry trends and best practices related to mission support and logistics.

Requirements

• Bachelor's degree in a relevant field such as business administration, logistics, or project management.
• A minimum of 3 years of experience in administrative support, project coordination, or logistics management.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent verbal and written communication skills, with a keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic environment.
• Strong problem-solving skills and the ability to think critically under pressure.
• Experience in budget management and financial reporting is a plus.
• Familiarity with mission planning and execution in a non-profit or governmental context is preferred.
• Valid driver's license and willingness to travel as needed for mission support.

Nice to have

• Certification in project management (e.g., PMP, CAPM) or logistics management.
• Experience working in an international or cross-cultural environment.
• Knowledge of local regulations and protocols related to mission support in Hawaii.
• Proficiency in a second language, particularly languages relevant to the regions served by Asgi.
• Previous experience in a non-profit organization or humanitarian work.

Skills & tools

• Strong proficiency in project management tools such as Trello, Asana, or similar platforms.
• Familiarity with data management systems and CRM software.
• Excellent time management and organizational skills.
• Ability to work collaboratively with diverse teams and stakeholders.
• Strong analytical skills for budget tracking and reporting.

Practical notes

• This position is based in Honolulu, Hawaii, and may require occasional travel to support missions in various locations.
• Candidates must be eligible to work in the United States; visa sponsorship is available for qualified individuals.
• The salary for this role is competitive and will be determined based on the candidate's experience and qualifications.
• Interested applicants can apply through the Asgi career portal at https://asgi.bamboohr.com/careers/307.
• The ideal candidate should be prepared to start as soon as possible, with onboarding and training provided upon hiring.

About the company

The Asynchronous Server Gateway Interface (Asgi) is a calling convention for web servers to forward requests to asynchronous-capable Python frameworks, and applications. It is built as a successor to the Web Server Gateway Interface (WSGI).