Project Coordinator

About the role

The Project Coordinator supports project managers and cross-functional teams on projects from consulting to full outsourcing. This role handles planning, documentation, and administration in the Westminster office.

Leaders set direction and build the conditions for their teams to succeed. They hire, coach, and hold people accountable. Leadership work spans strategy, communication, and decision making. Effective leaders give clear context and remove obstacles for the people who report to them. Leadership roles are measured by team outcomes, retention, and delivery. Most organizations expect leaders to be visible, predictable, and generous with context.

Key facts

What you'll do

Budget creation and maintenance control costs and approvals to manage financial performance for projects.

Project closeout activities compile deliverables, verify completion, and archive records to confirm closure.

Project dashboards display status, risks, and milestones clearly to stakeholders for transparent reporting.

SharePoint and OpenAir/NetSuite ownership manages documents, schedules, and resource data for project accuracy.

Sales process assistance supports quoting, scoping, and proposal coordination to enable sales cycles.

Materials procurement and vendor coordination secure parts and services while managing lead times and approvals.

Bill of Materials maintenance, quoting, receiving, and customer invoicing track accurate cost and delivery for commitments.

Meeting coordination and note taking capture decisions, action items, and follow-up for stakeholders to ensure accountability.

Issues, tasks, and action item tracking monitor resolution progress and owner accountability for project health.

Presentation preparation communicates status, risks, and decisions to clients and leadership for informed reviews.

Support multiple departments across the organization for project needs to enable cross-functional collaboration.

Requirements

The posting states a pay range of $55000 to $75000.

MS Project and Excel organize schedules, resources, and budget data for planning and tracking.

Project plans are captured, maintained, and updated throughout the project lifecycle to reflect current scope.

Tasks within plans are supported and tracked for schedule and dependencies to keep delivery on track.

Coordination and tracking of tasks with the team ensures timely delivery and shared ownership.

Engineering Change Order generation, tracking, and release manage scope and documentation changes systematically.

Document support and coordination maintain accuracy and version control for project artifacts and records.

Project plan updates reflect current scope, schedule, and dependencies as work progresses and changes.

Weekly status reports summarize progress, issues, risks, and upcoming activities for clear communication.

Project closeout documentation validates completion, acceptance, and lessons learned for compliance.

Deliverables tracking confirms that all outputs meet contract and quality requirements and objectives.

Interim and completion project reports provide financial and schedule status to stakeholders for decision support.

Configuration management controls versions, baselines, and changes for project assets and records.

Interface with the Project Manager to provide financial status reports and ensure customer needs are met and aligned.

Adherence to the Alten Quality System processes guides execution, compliance, and documentation standards.

Miscellaneous additional functions are performed as needed to support the Project Management role and objectives.

Practical notes

This role requires US citizenship or permanent residency due to federal contract requirements for compliance.

Westminster, Colorado is the primary work location for day-to-day responsibilities within the office.

The position operates within ALTEN's quality, compliance, and drug-free workplace policies and federal standards.

for the complete process and requirements.

Good to know

Project coordination roles translate business needs into plans and tracking artifacts for execution.

Common tools in this field include project management software, document management systems, and collaboration platforms for teams.

Clear communication and structured reporting support decisions and visibility for clients and leadership.

Consistent processes reduce risk and improve predictability across engineering programs and engagements.

General engineering sectors such as aerospace, medical devices, and automotive apply similar coordination practices and standards.

This role focuses on execution and support activities rather than solution design or ownership of architecture.