Assistant, Procurement and Supplier Management

About the role

You own the end-to-end execution of procurement and supplier management activities for the Asia region, ensuring all processes adhere to Third Bridge standards. You will compile and maintain procurement documentation to support requests for quotes and proposals across internal teams. You are responsible for maintaining accurate supplier and contract records on platforms such as Vendr, ensuring product details and compliance materials are current and accessible. You will raise purchase orders and maintain transaction records to support timely and accurate payments to vendors. You will implement global procurement workflows in the Asia/local region, focusing on the localization of documentation and technical specifications as required. You will support the preparation of requests for quotes and requests for proposals, gathering necessary documentation and preparing materials under guidance. You will gather and prepare data and documents as directed by senior team members to facilitate informed decision-making on procurement initiatives. You will review Asia spend profiles and contribute to data collection and basic analysis to optimize costs and improve efficiency. You will build trusted relationships with business stakeholders across Asia, challenging requirements appropriately to reduce unnecessary spend and improve outcomes.

Key facts

Third Bridge was founded in 2007.

The team has more than 1,500 employees worldwide.

Location: Shanghai

Engagement: Full-time.

Years: 20+.

Degree: Bachelor's degree required.

Visa: Candidates must be authorized to work in China.

What you'll do

Procurement documentation is compiled to support requests for quotes and proposals.

Supplier and contract records are maintained and updated on platforms such as Vendr to ensure accuracy of product details and compliance materials.

Purchase orders are raised, and transaction records are maintained to support timely payments.

Global procurement workflows are implemented in the Asia/local region through support for localizing documentation and technical specifications.

Requests for quotes and requests for proposals are supported under guidance by preparing necessary documentation.

Data and documents are gathered and prepared under senior team member direction to assist in decision-making.

Asia spend profiles are reviewed, and data collection along with basic analysis is contributed to optimize costs.

Trusted relationships are built with business stakeholders across Asia, and requirements are challenged when appropriate to reduce unnecessary spend.

You coordinate and manage supplier interactions to ensure clear communication and alignment on expectations.

You uphold procurement standards and ensure all documentation meets regulatory and compliance requirements.

You monitor supplier performance and escalate issues to the team when necessary to maintain service levels.

You contribute to process improvements by identifying inefficiencies and suggesting practical solutions.

You utilize procurement software and office tools to maintain accurate records and generate reports as needed.

You support ad-hoc projects and initiatives that contribute to the overall goals of the procurement function.

Requirements

A bachelor's degree is required.

You have 20 or more years of relevant experience in procurement or a related field.

You have a basic understanding of procurement principles and a strong interest in supply chain management.

You are proficient in English and Chinese, with clear written and verbal communication skills.

You demonstrate a professional demeanor when coordinating with internal stakeholders and external vendors.

You can handle administrative multi-tasking and prioritize support duties effectively in a fast-paced environment.

You maintain a high level of accuracy for records, orders, and compliance documentation.

You are willing to work in a fast-paced environment and meet transactional deadlines consistently.

You can quickly learn new procurement software and office tools to adapt to evolving requirements.

You take a proactive approach to problem-solving and escalate issues to the team when necessary.

You are a reliable team player who follows company policy and compliance guidelines at all times.

You possess a strong work ethic and a positive attitude, even when managing complex or challenging tasks.

You are authorized to work in China and hold any necessary employment documentation.

Practical notes

Candidates must be authorized to work in China.

Typical interview steps

Operations interviews usually include a process scenario, an analytics question, and behavioral rounds. Candidates may be asked to improve a workflow or plan an event. Attention to detail and clear communication are tested throughout. Interviewers often ask how you would fix a process that is failing. Walking through diagnosis, a plan, and measurement is the winning structure.

Good to know

Procurement professionals use market research to inform sourcing decisions.

Supplier relationship management helps maintain steady vendor engagement.

Procurement workflows rely on structured documentation and compliance checks.

Data analysis supports cost optimization and spend visibility.

Clear communication is essential when working across regions and stakeholders.

Career growth

Operations careers grow from coordinator to manager, director, and chief operating officer roles. Some people specialize in supply chain, facilities, or program management. Success depends on reliability and on improving the systems you own. Operations careers reward reliability and continuous improvement. Operators who quantify the impact of their fixes move into leadership fastest.