Recruiting Coordinator

About the role

You will own the end to end coordination of the recruiting workflow for Rainmaker, ensuring that every interaction with candidates reflects the scientific rigor and operational discipline the company demands. You manage the full lifecycle of hiring for technical, scientific, and operational roles, from initial interview scheduling through offer coordination and new hire onboarding. You maintain the integrity of the recruiting data and processes that allow the team to assess hiring quality, identify bottlenecks, and drive continuous improvement. You act as a key liaison between the Senior Recruiter, the Head of People, hiring managers, and cross functional teams to align on priorities and timelines. You safeguard the candidate experience by ensuring timely communication, clear expectations, and respectful interactions at every stage. Your work directly supports Rainmaker's mission to build and scale a modern cloud seeding system that mitigates water scarcity and inclement weather. You contribute to a high performance environment where operational excellence enables scientific and engineering teams to focus on execution.

Key facts

KEEP THE RECRUITING ENGINE RUNNING

You will power Rainmaker's recruiting engine by ensuring every hiring process runs smoothly and efficiently, managing interview scheduling, coordinating hiring teams, maintaining accurate recruiting data, and keeping searches on track to hire exceptional people quickly and consistently.

DELIVER AN EXCEPTIONAL CANDIDATE EXPERIENCE

You will serve as one of the primary points of contact for candidates throughout the hiring process, scheduling interviews, providing timely communication, and ensuring every interaction is thoughtful and helpful so that each candidate leaves with respect for Rainmaker's mission and standards.

SUPPORT A STRUCTURED, HIGH-QUALITY HIRING PROCESS

You will partner closely with recruiters and hiring managers to coordinate interview loops, prepare interview materials, collect feedback, and ensure each stage of the hiring process is completed accurately and on time, using your organization and attention to detail to keep hiring decisions informed, consistent, and efficient.

BUILD STRONG RECRUITING OPERATIONS

You will maintain recruiting systems, track hiring metrics, prepare reports, and identify opportunities to improve recruiting processes, keeping the applicant tracking system accurate and operations organized so the team can move quickly while sustaining a high standard of quality.

HELP PROTECT RAINMAKER'S CULTURE

Every interaction matters as you represent Rainmaker with professionalism, responsiveness, and care, ensuring the hiring process reflects the values and high standards that define the company culture through exceptional coordination and operational excellence.

MANAGE INTERVIEW LOGISTICS ACROSS MODALITIES

You will coordinate in person, remote, and hybrid interview sessions for candidates, arranging rooms, equipment, and travel considerations while confirming availability for interviewers and candidates across time zones.

MAINTAIN DATA INTEGRITY IN APPLICANT TRACKING SYSTEMS

You will ensure the accuracy and completeness of candidate records in the applicant tracking system, updating statuses, notes, and feedback details so that hiring teams have reliable information for decision making.

COORDINATE COMMUNICATION AND SCHEDULING

You will manage the scheduling of screening calls, technical assessments, panel interviews, and debrief sessions, sending clear invitations, reminders, and follow ups to keep the process moving smoothly.

TRACK HIRING PIPELINE METRICS

You will monitor key recruiting metrics, prepare regular reports for hiring leaders, and highlight risks or delays so that the team can address bottlenecks and maintain momentum in building critical capabilities.

COLLABORATE WITH HIRING MANAGERS ON INTERVIEW DESIGN

You will work with hiring managers to prepare interview guides, coordinate panel logistics, and ensure that interviewers have the materials and context needed to assess candidates effectively.

ENABLE SEAMLESS ONBOARDING FOR NEW HIRES

You will support the onboarding process by coordinating start dates, collecting documentation, and communicating with cross functional partners to ensure a smooth transition for newly hired team members.

REPRESENT RAINMAKER IN EXTERNAL CORRDINATIONS

You will serve as the point of contact for candidates, vendors, and partners, maintaining a professional presence that upholds Rainmaker's brand and mission in every interaction.

DRIVE CONTINUOUS IMPROVEMENT IN RECRUITING PROCESSES

You will identify opportunities to streamline workflows, enhance the candidate experience, and implement best practices that increase the efficiency and reliability of the recruiting operation.

Requirements

2+ years of experience in recruiting coordination, talent acquisition, human resources, or a related field, preferably in a fast paced or high growth environment.

Proven ability to manage complex interview scheduling, coordinate multiple hiring processes simultaneously, and deliver an exceptional candidate experience while maintaining accuracy and attention to detail.

Experience supporting recruiters and hiring managers throughout the hiring process, including interview coordination, applicant tracking system management, candidate communications, and recruiting operations.

Strong organizational and project management skills, with the ability to prioritize competing deadlines, anticipate scheduling conflicts, and keep recruiting processes moving efficiently.

Excellent written and verbal communication skills with a customer service mindset, demonstrating professionalism and responsiveness when interacting with candidates, interviewers, and cross functional partners.

High attention to detail and a commitment to maintaining accurate recruiting data, documentation, and reporting while ensuring confidentiality and operational excellence.

Comfortable learning new systems and technologies, with experience using applicant tracking systems such as Greenhouse, Lever and Ashby and scheduling tools such as Google Calendar.

A proactive, resourceful, and collaborative approach, with a desire to continuously improve recruiting operations and contribute to building scalable hiring processes as the company grows.

Practical notes

Hours: Full time, standard business hours.

Travel: Not applicable.

Visa: Not applicable.