IT Vendor & Contracts Coordinator

About the role

This position operates as the primary control tower for IT commerce at Loenbro. It owns the full lifecycle of vendor activity, from initial intake through execution and closure. The role transforms complex procurement data into clear, actionable insights. It ensures every technology dollar is documented, allocated, and spent according to established agreements. Individuals in this position act as a bridge between technical needs and financial control. The ideal professional brings a procurement or financial operations background. They apply rigorous process discipline to a domain often lacking that structure. Direct IT knowledge is helpful but not mandatory; the technical details are learnable. The critical requirement is the ability to manage financial and procurement logic with precision.

Key facts

What you'll do

Design intake routines that capture complete vendor details before commitments are finalized.

Construct and manage purchase requisitions and purchase orders while enforcing strict term accuracy.

Review invoices and contracts to confirm alignment with agreed scope, pricing, and conditions.

Input validated data into finance systems to ensure reliable chargeback and forecasting.

Partner with IT and Finance leaders to model scenarios, forecasts, and annual budget strategies.

Champion vendor performance tracking to maintain visibility into service levels and associated risks.

Guard renewal schedules and documentation to prevent missed critical dates or lapses.

Clarify billing discrepancies and payment queries with vendors using organized and precise records.

Maintain a centralized repository of contract terms, expiration dates, and key milestones for easy reference.

Collaborate with stakeholders to define requirements and ensure vendor solutions meet operational needs.

Monitor purchase order status to ensure timely fulfillment and delivery of goods or services.

Investigate variances between budgeted and actual spend to support cost control initiatives.

Coordinate cross-functional communication to resolve vendor-related issues efficiently.

Provide regular updates to management on vendor performance, contract compliance, and procurement trends.

Requirements

Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field is required.

Three years of experience in procurement, vendor management, contracts administration, or financial operations is required.

Proficiency with Microsoft Excel for data analysis, reporting, and reconciliation is required.

Organizational, analytical, and communication skills to manage multiple priorities and deadlines are required.

Ability to understand and interpret financial data, including invoices, purchase orders, and budget reports.

Strong attention to detail to ensure accuracy in documentation, data entry, and contract review.

Commitment to adhering to company policies, procurement procedures, and regulatory requirements.

Capacity to handle sensitive information with confidentiality and maintain vendor relationship integrity.

Willingness to follow established workflows and support internal controls for financial transactions.

Nice to have

Experience supporting IT procurement, software licensing, SaaS agreements, or technology vendor management.

Knowledge of contract administration, budgeting, accounts payable, or chargeback processes.

Experience with ERP, procurement, ITSM, or asset management tools.

About the company

Loenbro is a company that manages complex projects in demanding environments. It seeks leaders who can plan and coordinate work on the ground. The open roles suggest a focus on trades, tools, and schedules. There are positions for project managers, superintendents, and service account managers. These roles require oversight of crews, budgets, and daily progress. The company also needs people who manage workforce development and timekeeping. There is a need for managers of tools, equipment, and UMI operations. Structural and mechanical experience is important for some roles. Senior level experience is listed for project and supervision positions. The variety of open roles implies work across many sites and trades. Each role supports turning plans into completed work. The company appears to rely on experienced teams. Clear communication and reliable execution are required. These roles keep projects on track and teams coordinated.