Digitizing Specialist III

About the role

Heirloom is seeking a dedicated and detail-oriented Digitizing Specialist III to join our team in Charleston, South Carolina. This part-time position is ideal for individuals passionate about transforming physical documents into digital formats, ensuring that our archival processes are efficient and accurate. As a key player in our digitization efforts, you will work closely with various teams to enhance our digital repository, making information more accessible and preserving it for future generations.

Key facts

What you'll do

• Conduct thorough assessments of physical documents and materials to determine the best digitization methods and technologies to employ.
• Operate and maintain high-quality scanning equipment, ensuring that all digitized materials meet established quality standards.
• Collaborate with archivists and other specialists to develop and implement digitization workflows that optimize efficiency and accuracy.
• Organize and catalog digital files systematically, ensuring that they are easily retrievable and properly indexed for future use.
• Perform quality control checks on digitized materials to identify and rectify any issues, ensuring that all outputs are of the highest quality.
• Assist in the development of best practices and guidelines for digitization processes, contributing to the continuous improvement of our operations.
• Provide training and support to junior staff and interns on digitization techniques and equipment usage.
• Maintain detailed records of digitization projects, including timelines, equipment used, and any challenges encountered, to inform future projects.
• Stay updated on the latest trends and technologies in digitization and archival practices to enhance the effectiveness of our processes.
• Participate in team meetings and contribute ideas for improving workflow and increasing productivity within the digitization department.
• Engage with external partners and vendors as necessary to ensure that all digitization projects align with industry standards and best practices.
• Assist in the preparation of reports and presentations regarding digitization projects for internal stakeholders and management.

Requirements

• A minimum of 3 years of experience in digitization, archiving, or a related field, with a proven track record of successful projects.
• Proficiency in operating various scanning equipment and software, including Adobe Creative Suite and document management systems.
• Strong attention to detail and a commitment to maintaining high-quality standards in all work outputs.
• Excellent organizational skills, with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Familiarity with metadata standards and practices, including Dublin Core and MARC, to ensure proper cataloging of digital materials.
• Strong communication skills, both written and verbal, to effectively collaborate with team members and stakeholders.

Nice to have

• Experience with digital preservation techniques and tools, including knowledge of file formats and storage solutions.
• Familiarity with archival standards and practices, such as those set by the Society of American Archivists (SAA).
• Previous experience in a library or archival setting, particularly in a digitization role.
• Knowledge of project management software and tools to assist in tracking project progress and timelines.

Skills & tools

• Proficient in scanning and digitization technologies, including high-speed scanners and imaging software.
• Familiarity with database management systems and digital asset management tools.
• Strong analytical skills to assess and improve digitization processes.
• Ability to work independently and as part of a collaborative team.
• Competence in using Microsoft Office Suite, particularly Excel for tracking and reporting purposes.

Practical notes

• This position is part-time, with flexible hours that can accommodate your schedule.
• The salary for this role will be competitive and commensurate with experience.
• Heirloom is committed to diversity and inclusion and encourages applicants from all backgrounds to apply.
• Candidates must be eligible to work in the United States; visa sponsorship is not available for this position.
• Interested applicants can apply through the following link: [Heirloom Careers](https://heirloom.bamboohr.com/careers/78).

Join us at Heirloom, where your skills in digitization can help preserve history and make information accessible for future generations. We look forward to your application!