Hotel and Event Management Coordinator

About the role

As a , you will play a pivotal role in ensuring the seamless execution of events and hotel accommodations. This position requires a blend of organizational skills, attention to detail, and a passion for delivering exceptional customer service. You will collaborate with various stakeholders to coordinate logistics, manage bookings, and ensure that every event meets the high standards expected by our clients. This is an exciting opportunity for someone looking to make a significant impact in the event management industry.

Key facts

What you'll do

• Coordinate all aspects of event planning, including venue selection, catering, and audiovisual requirements to ensure a successful execution of events.
• Manage hotel bookings for clients, ensuring that accommodations meet their needs and preferences while adhering to budget constraints.
• Serve as the primary point of contact for clients, addressing inquiries and providing updates throughout the planning process.
• Develop and maintain strong relationships with vendors, suppliers, and venue managers to secure the best services and rates for events.
• Create detailed event timelines and checklists to ensure all tasks are completed on schedule and within budget.
• Conduct site visits to potential venues, assessing their suitability for various types of events and providing recommendations to clients.
• Collaborate with marketing teams to promote events and enhance visibility through various channels, including social media and email campaigns.
• Monitor event budgets, tracking expenses and ensuring that all financial aspects are managed effectively.
• Prepare post-event reports that evaluate the success of each event, gathering feedback from clients and attendees to inform future planning.
• Assist in the development of event materials, including programs, signage, and promotional items, ensuring they align with the event's branding.
• Stay updated on industry trends and best practices in event management to continuously improve service offerings and client satisfaction.
• Participate in team meetings and contribute ideas for enhancing operational efficiency and client engagement.

Requirements

• A minimum of 2 years of experience in event planning or hotel management, preferably in a corporate or hospitality setting.
• Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.
• Excellent communication skills, both written and verbal, to effectively interact with clients, vendors, and team members.
• Proficiency in event management software and tools, as well as Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Strong problem-solving skills and the ability to remain calm under pressure, especially during high-stress situations.
• A degree in hospitality management, event planning, or a related field is preferred but not mandatory.

Nice to have

• Experience with budgeting and financial management related to event planning.
• Familiarity with social media marketing and digital promotion strategies for events.
• Knowledge of local venues and suppliers in the London, Ontario area.
• Certification in event planning or hospitality management from a recognized institution.
• Bilingual abilities, particularly in English and French, would be an asset.

Skills & tools

• Strong interpersonal skills to build and maintain relationships with clients and vendors.
• Proficient in project management techniques and tools to ensure timely delivery of event components.
• Ability to adapt to changing circumstances and client needs, demonstrating flexibility and creativity.
• Familiarity with CRM systems to manage client interactions and event details effectively.
• Strong negotiation skills to secure favorable terms with vendors and venues.

Practical notes

• This position is based in London, Ontario, and may require occasional travel to various event locations.
• The role may involve working outside of standard business hours, including evenings and weekends, depending on event schedules.
• Candidates must possess valid work authorization for Canada.
• Interested applicants can apply through the Eventconnect career portal at the provided URL.

META

Company: Eventconnect

Title: Hotel and Event Management Coordinator

Listed

location: London, Ontario

Job type: Full-time