Destination Wedding Specialist

About the role

You will own the end-to-end coordination of virtual destination wedding planning, acting as the primary liaison between couples and a global network of suppliers. In this capacity, you will research and evaluate resort and villa options to ensure they align with the couple's vision and logistical needs. You will translate abstract romantic ideas into concrete, detailed narratives that shape unforgettable union moments with the guidance of a dedicated mentor. This role provides a structured learning pathway where you will develop deep expertise in event planning, destination travel, and client relationship management over a timeline of three to five years. You will manage the flow of information and logistics specific to international destinations, ensuring every detail is accounted for from start to finish. The position is designed for individuals passionate about travel, romance, and crafting extraordinary experiences that exceed expectations. You will have the opportunity to build a sustainable career by mastering virtual coordination and becoming a trusted expert in luxury destination events. This is a role where your organizational skills and creativity directly contribute to realizing the dream weddings of couples around the world.

Key facts

What you'll do

• Design the initial interaction framework for couples interested in tropical or historic venues across various international countries.
• Create comprehensive proposal documents that detail ceremony themes, guest capacity limitations, and specific vendor coordination procedures.
• Analyze contract language and guest arrival timelines to verify compliance with international travel restrictions and local legal requirements.
• Manage the secure transfer of finalized event documents and digital assets to overseas venues, with a strict priority on protecting couple privacy details.
• Establish and maintain collaborative relationships with local planners, photographers, and florists to ensure synchronization on setup, photography schedules, and celebration elements.
• Develop intake questionnaires that effectively uncover essential details such as budget ranges, total guest counts, and distinct style preferences.
• Produce initial itinerary drafts that carefully balance rehearsal events, ceremony timing, and honeymoon activities within defined travel windows and constraints.
• Refine booking confirmations and payment schedules to ensure couples clearly understand all deadlines, deposit requirements, and change policies.
• Track and update all client preferences, decisions, and action items within internal systems to maintain accuracy and continuity.
• Communicate regularly with mentors and supervisors to review progress, seek guidance, and ensure alignment with company standards.
• Utilize project management tools to organize timelines, deadlines, and vendor contacts for each destination wedding case.
• Conduct virtual walkthroughs and research destination venues to gather accurate information for client presentations and recommendations.
• Adapt plans to accommodate last-minute changes or unforeseen challenges while maintaining a high level of professionalism.
• Provide clear and empathetic support to couples throughout the planning process, addressing questions and concerns in a timely manner.
• Collaborate with the team to identify opportunities for process improvement and enhanced client satisfaction.

Requirements

• You must possess the legal right to work domestically within the United States.
• You must demonstrate the capability to manage files and communications across multiple international time zones effectively.
• You must have a baseline level of experience equivalent to three years in client-focused roles or event coordination.
• You are required to complete structured certification modules and retain knowledge of travel guidelines as part of a defined annual training cycle.
• You must maintain reliable internet access and utilize updated devices suitable for video calls, document sharing, and supplier communication.
• You must be available to work during standard business hours, with flexibility to accommodate occasional early morning or late evening calls for international coordination.
• You must adhere to company policies regarding data security, client confidentiality, and professional conduct at all times.
• You must be willing to undergo background checks and reference verification as part of the hiring process.

Nice to have

None specified.

Practical notes

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Location: United States (Remote)

• Engagement Type: Virtual
• First Year

Compensation: $34,000 USD

• Compensation After One Year: $45,000 USD