Blackstone Alumni Coordinator

About the role

This position serves as the central point of contact and operational backbone for the Blackstone Alumni network at Alliance Defending Freedom. You will own the end-to-end experience of alumni engagement, ensuring communications are timely, consistent, and aligned with the organization's mission. In this capacity, you will build and maintain relationships that outlast individual engagements, creating a durable community of supporters. You will translate leadership direction into clear, actionable steps for alumni, while simultaneously capturing feedback to refine programs. Success in this role will be measured by the strength of alumni relationships, the quality of events and communications, and the retention of engaged partners. You will act as a reliable steward of information, coordinating across teams to uphold both legal and nonprofit standards of confidentiality and care. Ultimately, your work will enable the Blackstone Alumni community to feel connected, informed, and empowered to advance shared objectives.

Key facts

What you'll do

Coordinate alumni communications, including timely updates about events, initiatives, and organizational developments to maintain ongoing dialogue.

Manage the alumni database, ensuring contact information is accurate, segmented, and leveraged to support targeted engagement strategies.

Plan and support virtual or in-person alumni events, handling logistics, scheduling, and follow-up to create seamless participant experiences.

Serve as the primary liaison between alumni and internal stakeholders, translating needs and feedback into actionable responses.

Maintain detailed records of alumni interactions, decisions, and outcomes to support future engagement and evaluation efforts.

Develop and implement standard operating procedures that streamline alumni management processes and improve team efficiency.

Monitor industry and policy trends relevant to alumni interests, providing concise summaries and insights to inform strategic discussions.

Support the measurement of alumni program impact by tracking participation, retention, and qualitative feedback for continuous improvement.

Prepare materials, agendas, and briefing documents for meetings, ensuring leaders have clear context and necessary resources in advance.

Collaborate with cross-functional teams to align alumni activities with broader organizational goals, campaigns, and advocacy priorities.

Represent Alliance Defending Freedom professionally in external communications, reflecting the organization's values and standards in all interactions.

Assist in identifying opportunities to deepen alumni involvement, including mentorship, volunteerism, and partnership development.

Requirements

Administrative experience of 3 or more years is required.

Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, is required.

Strong written, verbal, and interpersonal communication is required.

A Bachelor's degree is preferred.

Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.

Comfort working independently and as part of a distributed team across different locations and time zones.

Commitment to maintaining confidentiality and handling sensitive information with integrity.

Reliability and consistency in meeting deadlines and following through on assigned tasks.

Practical notes

This role is based in Scottsdale, AZ, or Dallas, TX.

Typical interview steps

Leadership hiring usually includes a strategy case, a people scenario, and a values conversation. Candidates may be asked to turn around a struggling team or plan for growth. Past results are examined closely, especially how decisions were made. Interviewers dig into specific decisions you made and their consequences. Preparing two or three decision stories with numbers and lessons is the best use of time.

Good to know

Legal and nonprofit settings typically involve handling sensitive information with care.

Administrative professionals often coordinate complex schedules and maintain detailed records.

Proficiency in standard office software enables efficient day-to-day operations.

Mission-driven organizations frequently rely on support for advocacy and community growth activities.

Cross-regional collaboration may require coordination across time zones and professional networks.

Roles of this nature commonly blend routine operational tasks with strategic project support.

Questions to ask

Useful questions for the interview: what a typical week looks like, how work is assigned, what tools the team uses, and how feedback works. Asking how the role has changed recently and what the team wishes it had known when joining is also reasonable. Questions about the manager's priorities are especially valued.

Career growth

Leadership careers move from manager to senior manager, director, and executive roles. Each step adds more scope and more responsibility for outcomes. The best leaders keep learning how to delegate, communicate, and decide. Leadership careers reward a record of building and developing people. The higher you go, the more your communication shapes the whole organization.