Creative Executive Assistant

About the role

This position provides essential operational support to a senior creative leader within Wealthsimple's brand, editorial, and creative department. The role focuses on ensuring the efficient execution of work by managing time, anticipating needs, and maintaining focus for the executive. It's a hands-on role for someone who thrives on organization and wants direct involvement in a high-volume creative function.

Key facts

What you'll do

• Proactively manage the executive's schedule to prioritize important tasks and filter out distractions.
• Track upcoming deadlines and ongoing projects, implementing systems to ensure progress.
• Support the executive's work cadence, which may include weekend availability when necessary for key initiatives.
• Oversee meeting logistics, including preparing agendas, taking notes, and ensuring follow-through on action items.
• Assist with communications, drafting messages, preparing briefs, and managing correspondence with appropriate judgment for escalation.
• Handle administrative tasks such as expense reporting, invoice processing, travel arrangements, and document management.
• Build relationships across the organization to gain context and facilitate collaboration with the executive's team and partners.

Requirements

• Possess 5-7 years of experience supporting a senior leader, preferably in a creative, brand, or editorial setting.
• Demonstrate a natural ability to organize and anticipate needs without direct instruction.
• Exhibit confidence and the ability to politely push back on low-priority requests to protect the executive's time.
• Show high emotional intelligence and the capacity to adapt to different working styles.
• Communicate effectively in writing and verbally, knowing when to use different methods for clarity.
• Be comfortable with shifting priorities and last-minute changes, remaining calm and focused on moving work forward.
• Be proficient with Google Workspace and Slack.
• Be comfortable using AI tools to enhance productivity and encourage their adoption by others.

Nice to have

• Experience working in an agency or a fast-paced, high-growth company.
• Familiarity with Figma.

Skills & tools

• Google Workspace
• Slack
• AI tools

Practical notes

• Wealthsimple offers comprehensive health benefits, life insurance, and a group savings plan with employer matching.
• Employees receive 20 vacation days, 4 wellness days, and unlimited sick and mental health days annually.
• The company provides a "90 days away" program, allowing employees to work outside of Canada for up to 90 days per year.
• Various employee resource groups are available, including those for 2SLGBTQ+, women, and Black employees.
• This is a hybrid role within a team of over 1,500 employees across North America.
• Wealthsimple is committed to building a diverse team and encourages applications from all backgrounds.
• Accommodations are available throughout the hiring process; please inform us if you require any.
• AI tools may be used to assist in the hiring process, but all final decisions are made by people.