Executive Assistant

About the role

Thinkingbox is seeking a proactive Executive Assistant to act as the primary point of contact for our Salt Lake City location. You will manage daily office operations, support senior leadership, and help maintain our collaborative company culture.

Key facts

What you'll do

• Manage scheduling, travel arrangements, and meeting coordination for the Chief Operations Officer and Chief Creative Officer.
• Serve as the office receptionist by greeting guests, handling mail, and answering phone calls.
• Oversee facility needs, including vendor management, supply inventory, and workstation setups for new hires.
• Assist with document preparation, presentation design, and administrative research.
• Plan and execute team social events, office lunches, and community engagement activities.
• Track expenses and handle general office administrative duties.
• Support internal projects by coordinating between departments and ensuring tasks remain on schedule.

Requirements

• Ability to work on-site Monday through Friday.
• Professional, friendly demeanor with strong verbal and written communication skills.
• Capacity to multitask and manage shifting priorities in a fast-paced environment.
• Proactive approach to problem-solving and task management.
• Prior experience in administrative or office coordination roles.

Nice to have

• Experience supporting executives.
• Background in creative, advertising, or production agencies.
• Experience in film, television, or live event production.
• Previous work in high-growth startups or entrepreneurial settings.
• Experience in roles such as Producer Assistant, Production Coordinator, or First Assistant Director.

Skills & tools

• Calendar management
• Expense tracking
• Office administration
• Project coordination

Practical notes

• Benefits include 401k matching, comprehensive extended health coverage, and paid time off.
• The office is dog-friendly and provides snacks, drinks, and regular team lunches.
• Employees have access to company-wide culture events, incentive programs, and flexible work/travel opportunities.
• Please submit a resume and a link to your online portfolio if applicable.