Office Coordinator

About the role

Taboola is seeking a motivated professional to manage daily operations and serve as the primary point of contact at our Tel Aviv office. You will maintain a productive work environment while supporting our administrative team and fostering a welcoming atmosphere for employees and visitors.

Key facts

What you'll do

• Act as the face of the office by greeting guests and assisting employees with daily requests.
• Manage reception duties, handle incoming calls, and maintain office inventory including kitchen supplies and medical kits.
• Oversee vendor relationships, including sourcing new suppliers and negotiating costs for office services and events.
• Track administrative expenses against established budgets.
• Support the finance department with expense reporting.
• Coordinate logistics for office gatherings, happy hours, and client meetings.
• Ensure the physical workspace remains organized and fully operational.

Requirements

• 1 to 3 years of experience in an office coordinator or front-desk role, preferably within a tech company.
• Professional proficiency in both English and Hebrew.
• Ability to manage multiple tasks and prioritize requests effectively.
• Hands-on approach to problem-solving with a focus on confidentiality and detail.
• Proactive mindset regarding office needs and future planning.

Nice to have

• Experience collaborating with internal departments such as HR, finance, and executive leadership.

Skills & tools

• Google Workspace
• Microsoft Office
• Excel

Practical notes

• Benefits include comprehensive health coverage, a fully stocked kitchen, and location-specific perks like gym access and parking.